Commercial Legal Secretary

Lerena Recruitment Services; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A legal recruitment agency in Johannesburg seeks an experienced Commercial Legal Secretary to assist in various legal administrative tasks within a law firm. The ideal candidate must possess strong communication skills, attention to detail, and at least 5 years' experience in a similar role. Knowledge of MS Word and familiarity with accounting systems like Aderant Expert is advantageous.

Qualifications

• 5+ years' experience as a secretary in a law firm.
• Must be neat, well-organised and conscientious.
• Display attention to detail.

Responsibilities

• Amend and format complex documents.
• Prepare and organise physical and electronic documents.
• Manage debtors and assist accounts department.

Skills

Strong communication skills

Attention to detail

Excellent client relationship skills

Time management skills

Ability to multi-task

Education

Matric

Tools

MS Word (Office 365)

Aderant Expert (CMS)

FileSite

Job description

Overview

Commercial Legal Secretary, Law Firm (Sandton, JHB).

Responsibilities

• Amendments to and formatting of complex documents (track changes, cross-referencing, footnotes, comments, PowerPoint, etc.).
• Annotating, highlighting, redacting, collating and compressing large sets of PDF documents.
• Preparing, organising and arranging physical and electronic documents.
• Extensive dictation and copy-typing of documents.
• Preparing resource and client files.
• Administering and organising legal practice.
• Preparing accounts for clients, posting time daily, monitoring payments to counsel, monitoring outstanding debtors and trust balances.
• Developing and maintaining electronic and physical filing systems and ensuring the filing system is kept up to date.
• Maintaining/updating client contact details.
• Capturing timesheets for professionals.
• Preparing pre-bills and billing memos (sending them to clients).
• Managing debtors with the accounts department and clients.
• FICA administration: following up to ensure the FICA requirements are complete.
• General office and personal administration.
• Filing.

Qualifications and Competencies

• Must be neat, well-organised and conscientious.
• Strong communication skills (verbal and written).
• Display attention to detail.
• Good interpersonal skills.
• Maintain high standards of confidentiality.
• Honesty, reliability and punctuality.
• Proactive, take initiative and be diligent.
• Ability to multi-task.
• Ability to work well under pressure.
• Excellent client relationship skills.
• Excellent time management skills.
• 5+ years' experience as a secretary in a law firm.
• Excellent knowledge of MS Word (Office 365).
• Basic knowledge of Aderant Expert (CMS) accounting system would be advantageous.
• Knowledge of FileSite would be advantageous.
• Matric essential.