Chinese Speaking Administrative Support

Black Pen Recruitment; Remote; ZAR 50 000 - 200 000; Part time

Job summary

A leading recruitment agency is seeking a Chinese Speaking Administrative Support for a remote position. This role involves providing essential administrative support, processing invoices, and maintaining effective communication with stakeholders in a BPO/airline environment. Candidates should have strong organizational skills and fluency in Chinese. This position is ideal for detail-oriented individuals ready to manage multiple tasks efficiently while working in a fast-paced environment.

Qualifications

• Fluency in Chinese is essential.
• Must be based in South Africa.
• Experience with Access Dimensions and similar tools is advantageous.

Responsibilities

• Capture daily lounge-related correspondence in the Lounge Tracker.
• Process lounge invoices efficiently within deadlines.
• Validate lounge invoices against visit reports.
• Resolve queries with stakeholders amicably.
• Maintain organized documentation and records.
• Assist with timely reconciliation of lounge accounts.
• Prepare payment files ensuring accuracy.
• Ensure suppliers receive remittance advice.

Skills

Fluency in Chinese

Strong organizational skills

Excellent communication skills

Attention to detail

Ability to manage multiple tasks

Education

Matric qualification or higher

Tools

Access Dimensions

Freshdesk

Job description

Chinese Speaking Administrative Support (BPO/Airline)

North West, South Africa

Job Openings Chinese Speaking Administrative Support (BPO/Airline)

About the job Chinese Speaking Administrative Support (BPO/Airline)

Our client is a global leader dedicated to enhancing the travel experience, partnering with top payment networks, leading banks, airlines, and hotel groups worldwide. With a focus on delivering premier airport experiences, loyalty and customer engagement solutions, and insurance services, they reach over 400 million end consumers, transforming travel into a seamless and rewarding journey.

As the operator of the renowned airport experiences programme, Priority Pass, they offer access to an extensive network of over 1,600 lounges and travel experiences across 725+ airports in 145 countries, covering dining, retail, relaxation, and spa services, and helping travelers move with ease, comfort, and confidence.

Role Overview

Provide essential administrative support for the team using Access Dimensions software, specifically for Lounge and Non-Lounge activities. Ensure smooth processing of invoices, reconciliations, and settlements, maintaining effective communication with both internal and external stakeholders. A detail-oriented and proactive individual who can efficiently handle administrative duties in a fast-paced BPO/airline environment. The role demands effective invoice processing, strong reconciliation skills, and the ability to manage cash flow inputs accurately.

Job Type: Part-time or Full-time (salary to be determined)

Location: South Africa

Workplace: Fully Remote

Training and Onboarding: In Office

Requirements

Fluency in Chinese is essential.

Must have a Matric qualification or higher.

Candidates must be based in South Africa.

Strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Excellent communication and interpersonal skills for liaising with diverse stakeholders.

Experience with Access Dimensions and Freshdesk (or similar tools) is advantageous.

Responsibilities

Capture daily lounge-related correspondence (invoices, queries, etc.) received via Freshdesk in the Lounge Tracker.

Process lounge invoices efficiently and within required deadlines.

Validate lounge invoices against visit reports.

Resolve queries with stakeholders amicably, ensuring a collaborative approach.

Maintain organized documentation and filing of all records.

Assist with timely reconciliation of lounge accounts to ensure accuracy and alignment.

Aid in the preparation of payment files, ensuring that payment merges are accurate.

Ensure suppliers receive remittance advice for each respective payment made.

Cashflow

Contribute to cash flow management by updating the Lounge Tracker and processing invoices promptly.

Provide necessary inputs and comments on ageing invoices.

Accruals

Offer insights and comments on unprocessed invoices as part of the accruals process.

Stakeholder Management

Collaborate with both internal and external stakeholders to resolve queries, maintaining a professional and cooperative relationship.