Bookkeeper/Personal Assistant

Somewhere; Gauteng; Remote; ZAR 50,000 - 200,000; Full time

Job summary

A rapidly growing HVAC company is seeking a highly motivated Office Administrator & Bookkeeper to manage back-office operations. This dual-role requires excellent organization skills, customer service, and proficiency in QuickBooks. The ideal candidate will handle financial records, client interactions, and administrative tasks, contributing to the company's growth in a fully remote setting.

Qualifications

• Proven proficiency in QuickBooks and understanding of financial statements.
• At least two years of experience in office administration or virtual assistant role.
• Excellent verbal and written English skills.

Responsibilities

• Maintain accurate financial records and perform bank reconciliations.
• Handle administrative support functions, including scheduling and email management.
• Serve as a first point of contact for client inquiries.

Skills

Bookkeeping Expertise

Communication Skills

Tech-Savvy

Administrative Experience

Tools

QuickBooks

Microsoft Excel

House Call Pro

Job description

Job Overview

Location: Fully Remote

Working Hours: 8:00 AM - 5:00 PM CST

Employment Type: Full-time

We are a rapidly growing HVAC company seeking a highly motivated and skilled Office Administrator & Bookkeeper to manage our back-office operations. This is a dynamic dual-role that requires a professional with a passion for organization, excellent people skills, and a strong foundation in financial management.

The ideal candidate will be a self-starter who can confidently handle a variety of tasks, from phone reception and client communication to detailed bookkeeping and payroll. You will act as a virtual assistant to the leadership team, helping to streamline operations and contribute to our company\'s growth.

Key Responsibilities

• Bookkeeping & Financial Management: Maintain accurate financial records using QuickBooks, perform bank reconciliations, manage payroll processing, and assist with invoicing and reporting.
• Back-Office Administration: Handle all administrative support functions, including scheduling, reporting, and email management.
• Customer & Client Relations: Serve as a professional and presentable first point of contact for the company, handling phone reception and client inquiries with exceptional customer service.
• Operational Support: Work with our team to help improve and streamline processes, including managing state registrations and other compliance-related tasks.
• Platform Management: Utilize House Call Pro (integrated with QuickBooks) to manage workflows, track jobs, and handle service billing.

Required Qualifications

• Bookkeeping Expertise: Proven proficiency in QuickBooks and a strong understanding of financial statements and balance sheets.
• Administrative Experience: At least two years of experience in an office administration or virtual assistant role, preferably in a service-based industry.
• Communication Skills: Excellent verbal and written English skills. Must be professional and well-spoken on the phone.
• Tech-Savvy: Strong computer literacy, with experience in Microsoft Excel and the ability to quickly learn new software platforms.
• Personal Attributes: A professional and presentable demeanor, with a positive, can-do attitude and a love for working with people.