Bookkeeper & Administrative Associate

Affinity International; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A global consulting firm based in South Africa is looking for a Bookkeeper & Administrative Operations Associate. This role involves maintaining financial records in QuickBooks, providing administrative support, and managing a variety of tasks with a proactive attitude. The ideal candidate should have strong bookkeeping fundamentals, experience with data entry, and be familiar with Google Workspace or Microsoft Office. This position is remote, offering flexibility and the opportunity to take on diverse responsibilities.

Qualifications

• Proven experience with QuickBooks Online.
• Strong bookkeeping fundamentals.
• Solid administrative background with excellent organisational skills.
• Strong data entry accuracy and attention to detail.
• Comfortable preparing spreadsheets, basic reports, and simple graphs.

Responsibilities

• Maintain accurate financial records in QuickBooks, including bank reconciliations and month-end tasks.
• Handle daily administrative tasks to support business operations.
• Identify operational gaps and recommend practical solutions.
• Assist with miscellaneous admin, operations, or support tasks as they arise.

Skills

QuickBooks Online

Bookkeeping fundamentals

Organisational skills

Data entry accuracy

Google Workspace

Microsoft Office

Job description

Overview

We are seeking a highly capableBookkeeper & Administrative Operations Associatewho is confident in QuickBooks and comfortable handling a blend of bookkeeping, data entry, and general administrative tasks.

This role requires someone who canthink independently, use their head, take initiative, and operate with a strong sense of ownership.

The ideal candidate iseasygoing, adaptable, and willing to jump into any taskneeded to keep operations running smoothly.

Key Responsibilities

1. Bookkeeping & Financial Support (QuickBooks)

Maintain accurate financial records in QuickBooks (bank reconciliations, categorisation, month-end tasks).

Process invoices, bills, payments, and receipts.

Monitor accounts payable and receivable.

Support basic reporting such as profit & loss summaries and balance checks.

Assist with preparing information for external accountants or auditors.

2. Administrative & Operational Support

Handle daily administrative tasks to support business operations.

Perform high-accuracy data entry across multiple systems and spreadsheets.

Prepare spreadsheets, reports, and simple dashboards as required.

Assist with customer or internal queries and follow-ups.

Maintain digital filing, record-keeping, and general office organisation.

3. Problem Solving & Initiative

Use sound judgement and common sense when handling tasks.

Identify operational gaps and recommend practical solutions.

Work independently without needing constant supervision.

Manage competing priorities with a calm, easygoing approach.

4. General Support (Willing to Do Anything Needed)

Assist with miscellaneous admin, operations, or support tasks as they arise.

Step into new tasks confidently, even if not part of the typical bookkeeping workflow.

Provide flexible support across teams whenever required.

Required Skills & Experience

Proven experience withQuickBooks Online.

Strong bookkeeping fundamentals.

Solid administrative background with excellent organisational skills.

Strong data entry accuracy and attention to detail.

Proficiency in Google Workspace or Microsoft Office.

Comfortable preparing spreadsheets, basic reports, and simple graphs.

Ability to think critically and work things out independently.

Calm, professional, and easy to work with.

Flexible attitude and willing to take on a wide variety of tasks.

Working Hours

EST timezone

Remote