Assistant

Somewhere; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic remote company is looking for an Executive/Virtual Assistant with an accounting focus to support their operations from South Africa. The ideal candidate will assist in managing financial records, track expenses, and ensure smooth administrative processes. With a competitive salary range of $1,000 - $1,500 per month, this flexible position aligns with U.S. West Coast hours, making it an excellent opportunity for tech-savvy professionals who excel in communication and organization.

Benefits

1 week Paid Time Off annually

Public Holidays observed

Qualifications

• 3+ years of experience as an Executive Assistant, Virtual Assistant, or Accountant.
• Proficiency in QuickBooks and online CRMs.
• Strong communication and organizational skills.
• High attention to detail and ability to manage multiple priorities.

Responsibilities

• Manage and maintain records in QuickBooks and other accounting CRMs.
• Track expenses, invoices, and vendor payments accurately.
• Prepare basic financial reports and summaries for review.
• Assist with budget management and cost reconciliation.
• Manage calendars, meetings, and correspondence for leadership.
• Coordinate between departments and external partners as needed.

Skills

Proficiency in QuickBooks

Strong communication skills

Organizational skills

Tech-savvy

Attention to detail

Tools

Google Workspace

Accounting CRMs

Job description

Position: Executive/Virtual Assistant (with Accounting Focus)

Location: Remote (South Africa preferred)

Budget: $1,000 - $1,500 per month

Schedule: Flexible hours, aligned with U.S. (West Coast) time zone

About the Role

We're looking for a proactive, detail-oriented Executive/Virtual Assistant with a strong background in accounting and administrative support. This role requires someone who can manage both financial tracking and executive coordination with efficiency and discretion.

You’ll support day-to-day business operations, maintain organized financial records, assist with billing and cost tracking, and ensure smooth administrative processes. The ideal candidate is tech-savvy, communicates well, and can take ownership of tasks with minimal supervision.

Key Responsibilities

Accounting & Financial Support

• Manage and maintain records in QuickBooks and other accounting CRMs.
• Track expenses, invoices, and vendor payments accurately.
• Prepare basic financial reports and summaries for review.
• Assist with budget management and cost reconciliation.

Administrative & Executive Assistance

• Manage calendars, meetings, and correspondence for leadership.
• Handle document organization, filing, and data entry.
• Coordinate between departments and external partners as needed.
• Support general business operations and process improvements.

Operational Efficiency

• Maintain an organized digital workspace.
• Use automation tools and modern software to streamline repetitive tasks.
• Monitor deadlines and ensure tasks are completed promptly.

Preferred Qualifications

• 3+ years of experience as an Executive Assistant, Virtual Assistant, or Accountant.
• Proficiency in QuickBooks, Google Workspace, and online CRMs.
• Strong communication and organizational skills.
• High attention to detail and ability to manage multiple priorities.
• Tech-savvy and comfortable learning new tools quickly.

Culture Fit

• Professional yet personable, able to communicate clearly and confidently.
• Adaptable and proactive, with a strong sense of responsibility.
• Based in South Africa, aligned with Western business culture.

Employment Terms

• Compensation: $1,000 - $1,500/month (based on experience)
• Paid Time Off: 1 week PTO annually
• Public Holidays: South African public holidays observed
• Hiring Process:
  • Round 1 - Initial interview with our recruitment team
  • Round 2 - Final interview with leadership