Assistant Manager Marketing Future Toyota Administration

Toyota South Africa Motors; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading automotive company in Johannesburg is looking for an Administrative Support Specialist in the Future Mobility Department. The role involves coordinating office activities, managing schedules, and handling SAP-related tasks. Candidates should have at least 3 years of admin experience and strong communication skills. A solid understanding of the motor industry is essential for success in this position.

Qualifications

• Minimum 3 years’ experience as Admin support.
• Knowledge and understanding of the motor industry.
• Exceptional telephone & email etiquette.

Responsibilities

• Coordinate and manage the activities of the office efficiently.
• Schedule and manage meetings and appointments.
• Handle purchase requisitions and service entries on SAP.

Skills

Administration & Coordination

Communication

Information gathering and analysis

Negotiation

Relationship building

Education

NQF Level 5 (240 credits)

Tools

SAP

Concur

Job description

Overview

A vacancy exists within the Future Mobility Department and is based in Johannesburg. This position reports to the General Manager : Future Mobility Solutions. The main purpose of the position is to ensure smooth running of general administration functions within the Future Mobility department.

Responsibilities

• Co-ordinate, plan and manage the activities of the office in a professional, confidential, and efficient manner.
• Co-ordinate meetings, conferences and appointments for the smooth running of the day.
• Ensure all activities and co-ordination are set up timeously and accurately.
• Co-ordinate, plan and manage the diaries, travel arrangements and expense claim reports in a proactive and efficient manner.
• Schedule cross functional and exec meetings as needed.
• Manage and co-ordinate the preparation of reports and presentations.
• Deal with non-routine matters, such as special projects, with minimum specific instructions.
• Manage and create purchase requisitions and service entries on SAP for all related expenses and travel.
• Manage and co-ordinate all related admin needed for the management of the departmental
• Monitoring and management of departmental structures.
• Support with Budget process and monitoring thereof.
• Actual vs budget reports for key opex accounts
• Capex reconciliation for current projects

Qualifications and Experience Required

• NQF Level 5 (240 credits - level 8 framework).
• Minimum 3 years’ experience as Admin support.
• Administration & Coordination.
• Proficient on SAP, including Concur.
• Knowledge and understanding of the motor industry.
• Exceptional telephone & email etiquette.

Competencies

• Accurate Information gathering and analysis
• Awareness and commitment to our mission
• Awareness of situations and decisiveness
• Communication and sharing of mid to long term plans
• Creation of innovation vision
• Establishing framework and systems for organisational review
• Feedback of evaluation and long-term development of others
• Strategic review of work methods
• Negotiation and good communication
• Relationship building

THIS APPOINTMENT WILL BE MADE IN LINE WITH THE COMPANY’S EMPLOYMENT