Assistant Company Secretary

Engie Africa; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global energy firm is seeking an Assistant Company Secretary in Johannesburg to support corporate governance and ensure effective secretarial services. Responsibilities include managing board meetings and maintaining statutory documents. The ideal candidate will have a relevant law or business degree and experience in governance support. The role requires travel across Africa.

Qualifications

• 2 to 4 years relevant experience in supporting role to Company Secretary.
• Experience in minute taking and managing board meetings.
• Sound knowledge of legal and governance frameworks.

Responsibilities

• Manage Board meetings and annual corporate calendar.
• Maintain statutory registers and corporate governance structures.
• Assist General Counsel with legal administration.

Skills

Knowledge of Companies Act

Minute taking

Project facilitation

Education

B.Com Law / LLB or Business Management Degree

Studying towards qualification with Corporate Governance Institute

Job description

ENGIE group is a global reference in low-carbon energy and services. Together with our 100,000 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally-friendly solutions.

The Assistant Company Secretary is accountable for supporting the Company secretary to ensure effective Company Secretarial services to ENGIE Southern Africa, and other ENGIE entities within the Group, in accordance with the relevant regulations, through carrying out all corporate secretarial services required, guiding the Board members about the day-to-day management of their organisations, providing advice and support on all governance matters, legal and statutory requirements (from the company secretarial and corporate governance perspective).

Job Purpose

The role will primarily report to the Company Secretary, under the supervision of the ENGIE Southern Africa General Counsel, who will act as the Assistant Company Secretary’s manager. Primary focus will be Southern Africa. However, it could include other countries across Africa.

Key Responsibilities

• Meetings Management: Development of the annual corporate calendar, contributing to the coordination and smooth facilitation of Board and sub-committee Meetings, convening and servicing of Annual General Meetings, preparation of notices for Board meetings, agendas and circulation thereof, liaising with management in that respect.
• Corporate Administration: Ensure that the Company’s statutory registers and other official related records/ documents are correct and up to date, maintaining CoSec systems, all lodgements with the CIPC (Appointments, Resignations Annual Returns, MOI amendments and Change of address etc).
• Corporate Governance: Ensure the correct constitution of the governance structures of the Company including the Executive Committee and other Management Committees, draft and update Delegation of Authority, identify directors' development needs and ensure that there is an ongoing programme to keep directors well informed of developments in the Companies Act, King IV and in respect of matters relevant to their responsibilities.
• General: Assist ENGIE Southern Africa General Counsel with legal admin when required for smooth running of the Legal Department, build and maintain relationships with internal and external stakeholders at all levels, engage with project companies, share best practices, organisational information, technical expertise and guidance around processes and policies to ensure alignment to Group requirements.

Qualifications, Experience and Skills

• Degree: B.Com Law / LLB qualification or other Degree in Business Management or Law, studying towards a qualification with the Corporate Governance Institute of Southern Africa.
• Experience: 2 to 4 years relevant experience in supporting role to the Company Secretary, experience of minute taking, CIPC lodgements, pack compilation and managing board and sub-committee meetings.
• Specific Knowledge / Skills: Sound Knowledge of the Companies Act and King IV, ability to write accurate minutes which are a true reflection of meeting proceedings, ability to facilitate multi-disciplinary projects at any given time.

Location: Johannesburg, South Africa, with frequent travel through Africa and particularly within the Southern African region and international.