AI Support Executive Assistant

Time Personnel; Cape Town; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is seeking an AI Support Executive Assistant based in Cape Town to assist executives using advanced technology and AI tools. The ideal candidate will have 3-5 years of experience and must be proficient in Google Workspace and AI applications like Gemini and ChatGPT. Responsibilities include managing documents, coordinating meetings globally, and supporting financial administration. This role is a key part of the operational structure, requiring strong analytical skills and tech-savviness.

Qualifications

• Minimum 3 - 5 years of experience in a similar role.
• Comfortable managing remote work technologies.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Oversee digital operations and manage data rooms.
• Coordinate meetings across multiple time zones.
• Track agreements and liaise with stakeholders.
• Assist finance team with basic financial tasks.
• Utilize AI tools to enhance productivity and efficiency.

Skills

Exceptional tech-skills

Strong analytical thinking

Familiar with Google Workspace

Experience with AI tools (Gemini, ChatGPT)

Effective communication skills

Education

Matric and tertiary qualification in business or entrepreneurship

Tools

Google Workspace

QuickBooks

Job description

Job Overview

• Application Deadline: 19 February 2026
• Job Location: Cape Town, Western Cape
• Job Title: AI Support Executive Assistant
• Education Level: Certificate
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

AI Support Executive Assistant job vacancy in Cape Town.

Do you have experience assisting executives, using tech savvy and AI tools?

Our client with operations across SA, UK, Europe, and Asia requires a technologically ‘Proficient’ individual that can support executives in their daily operations.

Requirements:

• Matric, and tertiary qualification in business or entrepreneurship are advantageous
• Exceptional tech-skills and a keen interest in always learning more
• Experienced with Google Workspace (Drive, Docs, Sheets, Slides)
• Comfortable with Dropbox, Slack, Zoom, calendar syncing etc
• Highly competent with AI tools (Gemini, ChatGPT, Notta, transcription platforms)
• QuickBooks or similar accounting software experience is beneficial
• Understands investor language (or can learn quickly)
• Strong analytical thinking
• Own laptop and fast wi-fi connectivity for working remotely

Duties and Responsibilities

• Digital Operations & Data Room Management (core of the role)
  • Maintain and structure the company’s document and data room for easy access to Investor documents, Engineering diagrams, EIAs, permits, technical files etc
  • Ensure latest documents from international teams are accurately filed
  • Prepare investor packs, document bundles and meeting folders
  • Manage presentation files (pitch decks, updates, technical summaries etc)
• Meeting, Diary & Coordination
  • Manage diaries for the founder and CGO
  • Coordinate meetings across multiple time zones (SA, Europe, UK and Asia)
  • Set up investor calls, engineering calls, internal operation calls and record meetings
• Document & Agreement Workflow
  • Track status of various agreements and contracts with shareholders and investors and site development documents, and ensure all outstanding items are followed through
  • Liaise with lawyers, advisors, investors and operations teams to keep momentum
• Financial Admin & QuickBooks (Basic)
  • Coordinate with finance team and assist with capturing expenses, reconciling statements, support with reimbursement processes and simple ledgers
• AI-Driven Productivity
  • Use Gemini / ChatGPT to Summarise documents, draft emails, turn raw notes into structured actions, build slides/presentations and improve processes
  • Must be fluent in prompting and using AI tools efficiently
• Digital Marketing Support (Light)
  • Coordinate updates to the website and assist with basic social media posts
  • Liaise with designers (logo, pitch deck, etc.) and keep brand assets organised
• Executive Support (Non-household)
  • Prepare itineraries for travel, and meeting schedules
  • Help build presentations and keep consistent with the brand