Administrator: Project Support (FS)

BCXP; Wes-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A project management company in South Africa seeks an administrative assistant to support project leads with various duties, including logging incidents, coordinating installations, and liaising with teams. Candidates should have at least 2 years of experience in project administration and a Grade 12 National Diploma. This role may require extended hours as necessary.

Qualifications

• Minimum 2-years’ experience with projects administration.

Responsibilities

• Assist the Project Lead with administrative responsibilities.
• Log and close all installation incidents per project timeously.
• Arrange for technicians and vendors to be onsite for installations.
• Follow up with project managers on installation completions.
• Escalate problems regarding installations to the project Lead.
• Track approval from project managers for submitted quotes.
• Ensure all purchase orders are received for approved orders.
• Liaise with project teams and customers regarding project status.

Skills

Microsoft Office

Microsoft Excel

Communication

Analytical and Problem Solving

Education

NQF 4: Grade 12 National Diploma

Job description

The main purpose of this position is to assist the Project Lead/s with administrative responsibilities

Key Deliverables / Primary Functions

• Logging and closing all installation incidents per project timeously.
• Arranging for technicians and other vendors to be on site for installations within the specified time.
• Following up with the inland and costal project managers that all installations are completed
• Escalating all problems and concerns regarding open installations to the project Lead and customer
• Getting and / or tracking approval from project managers for quotes that are submitted.
• Ensure that all purchase orders are received for approved orders.
• Liaising with the projects team, relevant customer as well installation team regarding project status on an ongoing basis

Core Functional Skills & Capabilities

Microsoft Office

Microsoft Excel

Communication

Analytical and Problem Solving

Core Behavioural Competencies

Following instructions & procedures

Working with people

Writing and Reporting

Deciding & Initiating Action

Culture Match

Job Match

Minimum Qualifications

NQF 4: Grade 12 National Diploma

Experience

Minimum 2-years’ experience with projects administration

Special Requirements / Employment Condition

Ability to work extended /long hours as and when required