Administrator / Office Manager

RecruitMyMom; Cape Town; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A global accountancy and tax advisory firm is looking for an Operations Administrator and Office Manager in Cape Town. The role involves providing administrative support, managing diaries, and coordinating office logistics. Candidates should have 2-3 years of experience in a professional setting, strong communication skills, and proficiency in Microsoft Office. This is a full-time position with hybrid working arrangements. The ideal candidate is organized, capable of handling multiple tasks under pressure, and a team player.

Qualifications

• 2-3 years experience in an operations support role within a professional services or corporate environment.
• Experience in coordinating office logistics and managing diaries.
• Excellent verbal and written communication skills.

Responsibilities

• Manage the diary for the Head of Operations and HR Lead.
• Organize in-person Learning & Development sessions and recruitment activities.
• Provide operational support for new joiners, including logistics.
• Assist with ad-hoc office management tasks.
• Support HR administrative tasks.

Skills

Diary management

Office logistics coordination

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Excellent written and verbal communication

Multi-tasking

Organizational skills

Team player

Job description

CBD, Cape Town, South Africa | Posted on 21/11/2025

• Location Type Hybrid (Part office, Part remote)
• Job Type Permanent
• Remuneration Term Per Month
• Date Opened 21/11/2025
• State/Province Western Cape
• City/Town CBD, Cape Town
• Country South Africa

Job Description

An award-winning global accountancy and tax advisory firm is seeking a full-time, permanent Operations Administrator and Office Managerto provide operations and administrative support to the Head of Operations & HR Lead, and implement systems and processes.

Key Responsibilities:

• Diarymanagement for the Head of Operations, HR Lead and where needed any othermember of the team.
• Logisticsand day-to-day arrangements, including but not limited to: Organisation andrunning of in-person Learning & Development sessions, recruitmentactivities, interviews in the office, employee resource groups i.e. diversity initiativesand office socials.
• Operationalsupport for new joiners e.g., facilitating access cards, arranging andallocating parking spaces, liaising on first day logistics. This might involveliaison with property management team.
• Ad-hoc office management support, including but not limited to: Maintenance ofcanteen stock, room setup, additional room booking, liaison with the propertymanagement team.
• Workingalongside and supporting the HR Lead on HR administrative tasks.
• Where associated with courses or events organised,invoice tracking, review and liaison with the Finance Team on payment.

Requirements

• 2 - 3 years experience in an operations support rolewithin a professional services orcorporate environment .
• Demonstrated experience in coordinating office logistics, managing diaries, and supporting people or operationsprocesses .
• Experience supporting leadership teams with diarycoordination, meeting preparation, and communications.
• Proficient in Microsoft packages such as Outlook, Word, Excel and PowerPoint.
• Excellent verbal and written communication skills areessential including the ability to relate to people at all levels.
• Ability to multi-task, use initiative and to work well under pressure /to tight deadlines.
• Ability to manage assigned tasks in an assertive,efficient and timely manner.
• Excellentorganisational skills with the ability to effectively prioritise.
• Personable,but professional and able to keep information confidential.
• Strong team player – a spirit of co-operation and a positive‘can do’ attitude.
• Aculture of support and progression.
  
• This is a full-time position in Cape Town's CBD.
  
• After onboarding will move to a hybrid function (3 days on-site, 2 days remote).
  
• Working hours: 09:30 - 17:30, Mondays to Fridays, may vary depending on the need.