Administrator

Cash Crusaders; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable jewellery processing company based in Lanseria (Johannesburg) is seeking an Administrator to provide essential operational support. This role involves managing stock and inventory, tracking orders, and ensuring quality control. The ideal candidate will have 2-5 years of experience in a similar role, exceptional attention to detail, and proficiency in Microsoft Office. A Grade 12 qualification is required, with a business administration diploma advantageous. Candidates must be located nearby and may need to work overtime occasionally.

Qualifications

• 2-5 years of experience in an administrative or operational support role, preferably in manufacturing or luxury retail.
• Grade 12 qualification is mandatory.
• A diploma or degree in business administration/logistics is an advantage.

Responsibilities

• Provide administrative support to the workshop or processing team.
• Conduct regular stock takes and monitor inventory levels.
• Manage and track orders through the production process.
• Maintain accurate records and compile production performance reports.
• Coordinate procurement and delivery with suppliers.
• Assist with quality assurance processes.

Skills

Attention to Detail

Computer Literacy

Industry Knowledge

Organizational Skills

Education

Grade 12 qualification

Diploma or degree in business administration/logistics

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Introduction

An Administrator for a Jewellery Processing Centre is a pivotal administrative and operational support role, essential for ensuring efficient daily operations, accurate stock management, and smooth coordination between the stores and JPC, suppliers, and other departments.

Key Responsibilities

• Administrative Support: Providing general support to the workshop or processing team, including data entry and preparing documents.
• Stock and Inventory Management: Conducting regular stock takes (daily/monthly), monitoring inventory levels, and accurately recording details of stones, metals, and finished items using inventory / e-commerce systems.
• Order and Process Tracking: Managing and tracking the movement of orders and products through the production process (e.g., refurbishment, repair, manufacturing), ensuring timely completion.
• Documentation and Reporting: Maintaining accurate records, compiling reports on production performance, and ensuring all documentation and reporting procedures comply with regulations (e.g., the Diamond Act in South Africa).
• Logistics and Coordination: Coordinating with suppliers for material procurement and delivery, and liaising with internal departments (like marketing and inventory) to ensure smooth product flow.
• Quality Control Support: Assisting with quality assurance processes by verifying product details (e.g., ring sizes, style codes) against job specifications.

Skills Required

• Attention to Detail: Exceptional attention to detail and accuracy are critical due to the high-value nature of jewellery items.
• Computer Literacy: Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with inventory and e-commerce systems.
• Industry Knowledge: An understanding of jewellery terminology, including different metals, stones, and product classifications, is highly advantageous.
• Organizational Skills: Strong organizational and time management skills, with the ability to manage multiple tasks and priorities efficiently.

Desired Experience & Qualification

2-5 years of experience in an administrative or operational support role is required preferably within a manufacturing, workshop, or luxury retail environment.

A Grade 12 qualification is a basic requirement.

A diploma or degree in business administration, logistics, or a related field is a strong advantage. An understanding of jewellery terminology, including different metals, stones, and product classifications, can be a major plus.

Interested?

This position is based in Lanseria (Johannesburg), living in close proximity will be ideal as the working hours are from 07:00 – 16:00 (additional Overtime needed from time to time).

The successful candidate will be required to undergo a pre-employment polygraph test which will need to be passed to be considered.