Administrator

Level-Up; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable logistics company in Gqeberha, South Africa, is seeking a reliable and detail-oriented Administrator. This role involves engaging with clients, processing orders, managing stock control, and assisting with accounts receivable. The ideal candidate will possess strong organisational skills and be proficient in MS Office with at least 2-3 years of relevant experience. Join a dynamic team and contribute to the efficient running of operations.

Qualifications

• Minimum 2-3 years experience in administration and accounts receivable.
• Matric (Grade 12) required; certificate/diploma in Administration or Accounting is a plus.
• Strong attention to detail and accuracy.

Responsibilities

• Engage with clients and provide product or service information.
• Generate and process customer and supplier orders.
• Prepare accurate quotes for clients as required.
• Monitor stock levels and maintain accurate records.
• Assist with invoicing and reconciling accounts.
• Scan and file all PODs, ensuring accurate record-keeping.

Skills

Proficiency in MS Office (Word, Excel, Outlook)

Attention to detail

Good numerical skills

Communication skills

Ability to work independently

Organisational skills

Education

Matric (Grade 12)

Certificate/Diploma in Administration or Accounting

Tools

Accounting software

ERP systems

Job description

We are seeking a reliable and detail-oriented Administrator to support the smooth running of office and warehouse operations. The role requires proficiency in MS Office, basic knowledge of accounting software, and at least 2-3 years of experience in administration and accounts receivable. The ideal candidate will be organised, proactive, and capable of handling multiple tasks efficiently

KEY RESPONSIBILITIES

• Telesales: Engage with clients and provide product or service information.
• Order Processing: Generate and process customer and supplier orders.
• Drafting of Quotes: Prepare accurate quotes for clients as required.
• Stock Control: Monitor stock levels, assist with ordering through the Procurement Manager, and maintain accurate records.
• Dispatch: Generate route sheets, check orders, and assist with loading vehicles when necessary.
• Receiving of Stock/Credits: Handle incoming stock, verify deliveries, and process credit notes.
• Accounts Receivable: Assist with invoicing, payments, and reconciling accounts.
• Documentation: Scan and file all PODs, ensuring accurate record-keeping.
• Reporting: Prepare basic reports as required.

REQUIREMENTS

• Education: Matric (Grade 12) required; certificate/diploma in Administration, Accounting, or related field is a plus.
• Experience: Minimum 2-3 years experience in administration and accounts receivable.
• Systems:
  • Proficiency in MS Office (Word, Excel, Outlook)
  • Basic knowledge of accounting software
  • ERP system experience advantageous
• Skills & Competencies:
  • Strong attention to detail and accuracy
  • Organised and able to prioritise tasks
  • Good numerical and communication skills
  • Ability to work independently and under pressure

ATTRIBUTES

• Reliable, disciplined, and self-motivated
• Proactive and takes ownership
• Team player, willing to support operational need