Administrator

Hutech Head Office; Durban; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A prominent management firm in Durban is seeking an individual with expertise in stock control and administration. The ideal candidate will possess Sage X3 experience and strong Excel skills. Responsibilities include managing stock levels, processing purchase orders, and supporting HR functions. The role requires excellent communication skills and the ability to work independently in a dynamic environment. This position offers a chance to contribute to operational efficiency within a supportive team.

Qualifications

• Experience with stock control and inventory management.
• Ability to manage multiple priorities in a busy environment.
• Experience in a fast-paced industrial setting is advantageous.

Responsibilities

• Manage and monitor stock levels through regular stock count processes.
• Process and manage purchase orders and receipts.
• Oversee daily administrative operations to ensure smooth workflow.
• Assist in recruitment processes and maintain employee records.
• Produce regular and ad-hoc Excel reports for management.

Skills

Sage X3 experience

Intermediate Excel skills

Excellent communication skills

Strong administrative skills

Problem-solving skills

Job description

Requirements

Sage X3 experience (essential) or similar ERP system for :

Stock movements & Stock count processes.

Purchase orders & receipts.

Product master data.

Debtors, creditors, and stock processing.

Intermediate Excel skills, including working with reports and data analysis.

Competencies

Excellent communication skills, with the ability to coordinate effectively with internal teams and external suppliers.

Highly detail-oriented and organized, with strong follow-through.

Able to work independently and manage multiple priorities in a busy environment.

Strong administrative skills, including document control and accurate record keeping.

Proactive, solutions-focused mindset with strong analytical and problem-solving skills.

Experience

Stock Control & Inventory Management

Manage and monitor stock levels, ensuring accuracy through regular stock count processes.

Track and record stock movements, investigate discrepancies, and maintain clear audit trails.

Process and manage purchase orders and purchase order receipts.

Maintain and update product master data in the system.

Coordinate with suppliers regarding deliveries, stock issues, and lead times.

Generate and interpret Excel reports from system data to optimise stock levels and support decision-making.

Business Administration & Office Management

Oversee daily administrative operations to ensure smooth workflow across the steam house and office.

Manage calendars and schedules for managers and team members, including arranging appointments and travel.

Monitor and respond to emails and phone calls, redirecting queries appropriately and ensuring timely follow-up.

Prepare meeting agendas, take minutes, and distribute documentation, track action items and follow-ups.

Coordinate meetings and special events, including logistics and support materials.

Oversee office activities, including supply inventory and general office upkeep.

Ensure compliance with organisational policies, procedures, and administrative standards.

HR & Finance Support

Collaborate with HR on recruitment processes, onboarding new hires, and maintaining employee records.

Assist in the preparation of financial reports, invoices, and expense reimbursements.

Process weekly wages accurately and on time.

Documentation & Reporting

Maintain accurate and organised filing of documents related to Sage X3 (or similar) transactions.

Produce regular and ad-hoc Excel reports for management, based on system data.

Knowledge & Skills

Proven experience in Stock Control, Stock Management, and Inventory Control.

Experience working in a fast-paced, industrial environment (steam house / manufacturing / industrial operations advantageous).

Ability to process weekly wages.