Administrative Officer: Infrastructure Projects

UWC Online - University of the Western Cape; Bellville; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic university in South Africa is seeking a skilled individual for an administrative support role in its project management office. This position involves managing workflows, financial reporting, and procurement support across various infrastructure projects. Candidates should hold a relevant National Diploma and have 3-5 years of project administrative experience, along with strong organizational and financial skills. Knowledge of project management processes is essential.

Qualifications

• Minimum 3-5 years project administrative experience.
• Experience in Infrastructure Projects would be an advantage.
• Knowledge of the Higher Education environment would be an advantage.

Responsibilities

• Provide general administrative support to the project management office.
• Create workflows and implement processes for project delivery.
• Administer diary and financial reports.
• Support procurement and payment administration.
• Prepare project reports.

Skills

General administrative skills

Planning and organizational skills

Financial skills

Knowledge of procurement processes

Knowledge of payment systems

Knowledge of Project Management processes

Education

Relevant National Diploma (NQF 6)

Tools

Smartsheet Management Software

Job description

The University of the Western Cape (UWC) is a vibrant, diverse and dynamic university, rooted in the African continent with an increasing global reach. UWC actively responds in cultural and creative ways to the development needs of the country, within an ever-changing and challenging global context.

The university seeks to employ a skilled, knowledgeable and resourceful individual to provide general administrative support to its project management office. The project management office is focused on delivering a diverse range of infrastructure projects, across the university’s multiple campuses. This position requires a combination of solid administrative skills, a good understanding of the project process, and a commitment to service delivery in a fast-paced environment. The post reports to the Manager: Projects.

Key responsibilities include:

• General administrative support including creation of workflows and implementation of processes
• Diary Administration
• Financial Reporting
• Documentation & Records Administration
• Procurement support
• Payment Administration
• Project Reports Administration

• Relevant National Diploma (NQF 6)
• 3-5 years project administrative experience

Knowledge, skills and capabilities

• General administrative and organizational skills
• Planning and organizational skills
• Financial and computer skills
• Knowledge of procurement processes
• Knowledge of payment systems and processes
• Knowledge of Project Management processes
• Knowledge of Smartsheet Management Software would be an advantage
• Knowledge of the Higher Education environment would be an advantage
• Experience in Infrastructure Projects would be an advantage