Administrative Coordinator

The Legends Agency; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A well-established accounting firm based in Cape Town is looking for an organized Administrative Coordinator to manage CIPC-related tasks and ensure compliance with statutory requirements. The ideal candidate should have 1-2 years of experience with CIPC and a relevant qualification. Responsibilities include liaising with clients, preparing company documentation, and managing general office administration.

Qualifications

• 1-2 years of experience with CIPC in an administrative role.
• Proven knowledge of CIPC systems and submission procedures.

Responsibilities

• Manage CIPC-related tasks including registrations and annual returns.
• Ensure compliance with statutory requirements.
• Prepare and file company documentation appropriately.
• Liaise with clients for necessary submissions.
• Update company records on CIPC.

Skills

Organizational skills

Attention to detail

Client liaison

Knowledge of CIPC systems

Education

Administrative, business, or secretarial qualification

Job description

About the job Administrative Coordinator

Market-related salary

Company Overview:

A well-established accounting and auditing firm based in Durbanville, Cape Town are looking for an organized, detail-oriented Administrative Coordinator with prior experience working with the Companies and Intellectual Property Commission (CIPC) to join their dynamic team. The ideal candidate will be responsible for managing company secretarial duties, liaising with clients, and ensuring compliance with CIPC requirements.

Key Responsibilities:

• Manage the administration of CIPC-related tasks, including company registrations, amendments, annual returns, and deregistrations.
• Ensure compliance with statutory requirements for company secretarial matters.
• Prepare and file company documentation such as resolutions, MOIs, and shareholder agreements.
• Liaise with clients to gather necessary information for submissions and filings.
• Maintain and update company records, including directors' details and shareholding information, on CIPC.
• Assist in tracking and managing deadlines for annual returns and other CIPC submissions.
• Provide support to the accounting and audit teams with administrative tasks related to client onboarding and statutory compliance.
• Manage general office administration, including filing, answering phone calls, and managing correspondence.
• Assist with invoicing, payments, and general clerical duties as needed.

Requirements:

• Experience:
  • A minimum of 1-2 years of experience working with CIPC in an administrative or company secretarial role.
  • Proven knowledge of CIPC systems, regulations, and submission procedures.
• Education:
  • A relevant administrative, business, or secretarial qualification would be advantageous.