Administrative Assitant

GBSH CONSULT GROUP; Sandton; On-site; ZAR 150,000 - 300,000; Full time

Job summary

An innovative consulting firm is seeking a dynamic Administrative Assistant to provide essential support to its consulting professionals. This role requires a highly organized individual with excellent interpersonal skills, capable of managing multiple tasks while maintaining confidentiality. The successful candidate will be responsible for scheduling appointments, preparing reports, and coordinating travel logistics, ensuring seamless operations within the team. This temporary position offers an exciting opportunity to grow within a professional environment, where continuous learning and adaptability are key. If you thrive in a fast-paced setting and are eager to contribute to a team-oriented atmosphere, this role is perfect for you.

Qualifications

• 2+ years of experience as an Administrative/Executive Assistant.
• Strong communication skills and professional demeanor required.

Responsibilities

• Provide scheduling support and manage calendars for multiple individuals.
• Prepare business correspondence and organize documents for client proposals.

Skills

Customer Service

Communication

Listening Skills

Willingness to Learn

Education

High school diploma

Post-secondary education or Associate’s/Bachelor’s degree

Tools

MS Office (Word, PowerPoint, Excel, Outlook)

SAP

Concur

Job description

We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills. The Administrative Assistant performs administrative support functions and operations for several consulting professionals within the company.

Perform duties of a highly confidential nature. Use intuitive judgment to apply knowledge of and relieve the principal of administrative details, including supplying requested information, scheduling appointments, preparing special reports, and obtaining information from sources within or outside of the company. Use technical and business vocabulary and apply a detailed knowledge of company operations, organizational procedures, and personnel. Make plans and decisions regarding the planning, organizing, and scheduling of work.

This position is temporary with potential for extended employment.

Responsibilities:

• Customer Service: The ability to work with many different types of customers in a professional way is important.
• Communication: You might be explaining complex or foreign information to customers, or presenting a multitude of options that they must be able to easily understand and digest before making a decision.
• Willingness to Learn: On-going education and training in your field is the hallmark of a good consultant. You must stay up to date on the latest trends and information.
• Listening Skills: You must be able to listen to your clients and discern the best course of action.
• Increase middle level managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence)
• Provide scheduling support to multiple individuals (appointment, calendar and meeting management)
• Complete administrative processes (time and expense reports)
• Prepare domestic and international travel logistics
• Arrange travel and file expense reports
• Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.)
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting/support materials)
• Address problems and troubleshoot with internal and external stakeholders
• Handle special projects with demanding deadlines
• Manage SharePoint databases and calendars
• Update and delegate tasks to ensure progress to deadlines for projects
• Coordinate between departments and operating units in resolving day-to-day administrative and operational problems
• Prepare business correspondence (often using word processing, Excel spreadsheets, and PowerPoint presentations)
• Schedule and coordinate meetings, interviews, events, and other similar activities

Qualifications:

• High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred
• At least 2 years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment
• Computer fluency with MS Office (Word, PowerPoint, Excel, and Outlook), SAP and Concur desirable
• Strong oral and written communication skills
• Professional appearance and demeanor with ability to exercise good judgment and discretion