Administration Clerk Finance Department

The Legends Agency; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A notable manufacturing company based in Cape Town is seeking an experienced Administration Clerk to support its finance department. The role involves managing supplier invoices, processing payments, and assisting in month-end reconciliations. The ideal candidate should have at least 5 years of relevant experience, strong skills in Microsoft tools, and a proactive attitude. This position promises a stable work environment within a reputable organization, emphasizing teamwork and continuous development.

Qualifications

• Minimum 5 years of experience in a similar finance or administrative role.
• Strong financial administration and organizational skills required.
• Experience in creditor management and invoice reconciliation.

Responsibilities

• Verify, capture, and reconcile supplier invoices and payments.
• Match invoices to purchase orders and resolve queries.
• Assist with supplier remittance advice and month-end reconciliations.
• Request quotes, raise purchase orders, and follow up on deliveries.
• Maintain accurate records and finance administration.

Skills

Attention to detail

Communication skills

Problem-solving skills

Proactive team player

Education

Matric

Relevant certificate or diploma in Finance or Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Syspro

Job description

About the job Administration Clerk Finance Department

Administration Clerk, Finance Department
Join a leading manufacturing company and play a vital support role in a busy finance team.
Blackheath, Cape Town | Full-Time | Manufacturing Sector

About Our Client
Our client is a well-established manufacturing company with a strong reputation for quality, reliability, and operational excellence. With a collaborative culture and commitment to continuous improvement, they offer employees stability, structure, and opportunities to grow within a professional environment.

The Role: Administration Clerk, Finance Department
Reporting to the Cost Accountant, this position provides administrative and financial support to ensure the smooth running of daily finance operations. The role spans creditor management, purchasing, invoicing, payments, and general administrative duties within a fast-paced manufacturing environment.

Key Responsibilities

Verify, capture, and reconcile supplier invoices and payments (creditors function)

Match invoices to purchase orders and resolve related queries

Assist with supplier remittance advice and month-end reconciliations

Request quotes, raise purchase orders, and follow up on deliveries (buying support)

Capture Goods Received Notes (GRNs) and maintain outstanding order reports

Process monthly rental, utility, and internal billing invoices

Schedule and load payments for approval and cashbook release

Maintain accurate records, filing systems, and general finance administration

Support the finance team with ad hoc administrative tasks and internal coordination

About You

Minimum 5 years of experience in a similar finance or administrative role

Matric required; relevant certificate or diploma in Finance or Administration advantageous

Strong working knowledge of Microsoft Excel, Word, and Outlook

Experience using Syspro is highly advantageous

Excellent attention to detail, organization, and accuracy

Reliable, trustworthy, and able to manage deadlines under pressure

Proactive team player with strong communication and problem-solving skills

This is an excellent opportunity for someone with a solid administrative background in finance who's looking to join a reputable and supportive company within the manufacturing industry.