Admin Assistant

Herotel Sonic; Mbombela; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading telecommunications company is looking for an Admin Assistant based in Nelspruit. The role involves supporting managers, handling HR-related activities, and managing office procedures. Candidates should have proven experience as an Administrative Assistant with strong communication and organization skills. Preference will be given to previously disadvantaged individuals as per the company's employment equity plan.

Qualifications

• Must have proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures is essential.
• Excellent written and verbal communication skills are required.

Responsibilities

• Maintain office policies and procedures related to HR.
• Organise and schedule appointments and meetings.
• Act as the point of contact for internal and external clients.

Skills

Proven experience as an Administrative Assistant

Knowledge of office management systems

Proficiency in MS Office

Excellent time management skills

Attention to detail

Strong organizational skills

Education

Grade 12 or equivalent qualification

Additional qualification as an Administrative Assistant

Tools

MS Excel

MS PowerPoint

Job description

Overview

Applications are invited for the Admin Assistant position to be based in Nelspruit.

Purpose Of The Role

Duties of the Administrative Assistant include providing support to our Managers and Employees, assisting in daily office needs and managing our company’s general administrative activities. Offers support to their Direct Manager not the company as a whole.

Key Responsibilities

• Maintain office policies and procedures (HR related activities such as loading approved leave on Sage).
• Maintain contact lists.
• Book and make travel arrangements.
• Act as the point of contact for internal and external clients.
• Answer and direct phone calls.
• Organise and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.
• Any adhoc tasks as required by their manager (reporting, admin or personal assistant tasks)

Experience / Skills

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and scanners.
• Proficiency in MS Office (MS Excel and MS PowerPoint).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Education

• Grade 12 or equivalent qualification at NQF level 4.
• Additional qualification as an Administrative Assistant or Secretary will be an advantage.

Please Note

• Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel’s Employment Equity Plan.
• Submission of your CV provides Herotel with your express consent for us to process your personal information contained therein, for purposes of processing your application. Please refer to our Privacy Policy on our website for further information on how we process personal information.
• Kindly note that should you not receive feedback from us within 4 weeks of applying, you should consider yourself unsuccessful for the role.