Accounts Payable Clerk

BGA Recruitment; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A growing recruitment firm in the Durban area is seeking an office-based administrator to support its finance department. The ideal candidate will manage procurement, reconcile invoices, and maintain supplier relationships. Strong organizational and communication skills are essential for this role. Join their team in a dynamic environment offering opportunities for growth and development.

Responsibilities

• Provide administration support to finance department and office general.
• Manage procurement and costing processes.
• Reconcile supplier invoices against Purchase Orders and Delivery Notes.
• Onboard new suppliers and maintain supplier database.
• Collate and reconcile supplier payments and accounts.

Job description

Overview

The company employs over 100 staff and is a medium sized fast growing company.

The position is office based in Hillcrest (Durban area)

Responsibilities

• Administration support to finance department & office general
• Procurement & costing
• Managing the requisition process
• Reconciling supplier invoices against Purchase Orders and Delivery Notes
• Onboarding new suppliers and maintaining supplier database.
• Collating and reconciling supplier payments and accounts
• assemble, review, and verify invoices and check requests.
• flag and clarify any anomalies or questionable invoice items or prices.
• sort, code and match invoices and post to the general ledger and AP ledger
• record invoices up for payment
• enter and upload invoices into system.
• track expenses and process expense reports vs budget
• reconcile accounts payable transactions.
• reconcile credit card transactions.
• reconcile accounts to ensure payments are up to date.
• research and resolve invoice discrepancies and queries.
• maintain vendor database.
• correspond with vendors and respond to enquiries whilst maintaining good relations.
• prepare monthly cost variance reports.
• assist with month end closure procedure.
• assisting Finance Managers with month end journals
• compiling supporting documentation for audits
• maintain accurate historical records.
• maintain confidentiality of organizational information
• procurement - source goods from range of suppliers for site installations & office and maintaining company procurement policy.
• General - arrange courier services, drive to collect from suppliers