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Admin Executive (Account Support)
Descripción de la vacante
A healthcare operations firm in Singapore is seeking an Administrative Coordinator to ensure smooth daily operations, manage accounts, and support various administrative tasks. Candidates should hold a diploma or degree and possess strong multitasking abilities alongside good interpersonal and communication skills. Fresh graduates are encouraged to apply, while those with relevant experience may be considered for more senior roles. The position involves maintaining records, coordinating communications, and performing general office duties.
Formación
- Fresh graduates are welcome to apply.
- At least 2 years of relevant experience in healthcare/operations administration may be considered for a senior position.
Responsabilidades
- Ensure smooth daily operations of the assigned clinics.
- Manage Accounts Receivable (AR) and Accounts Payable (AP) emails.
- Support department projects or ad hoc administrative tasks.
- Maintain confidentiality of sensitive records.
Conocimientos
Educación
- Ensure smooth daily operations of the assigned clinics.
- Handle incoming and outgoing mail, courier, Open letter box, phone calls, and general correspondence.
- Coordinate with cleaners, maintenance personnel, etc.
- Attend to stock deliveries, visitors, and ensure the pantry, reception, and meeting rooms are tidy and well maintained.
- Assist in clinic stationery ordering, packing, and reporting to the Operations team.
- Maintain and update office records, files, and forms in both physical and digital formats.
- Support document control — assign, route, and track documents sent between clinics and HQ departments; follow up on outstanding or missing documents.
- Assist in preparation, renewal, and submission of company related applications and contracts (e.g. rental, utilities, insurance, telco, and etc)
- Handle filing and archiving of company and clinic records (e.g. receipts, contracts, correspondence, refund records, etc).
- Perform any other administrative duties as assigned by the Head of Department (HOD).
- Manage Accounts Receivable (AR) and Accounts Payable (AP) emails.
- Download and upload supplier invoices from portals (e.g. NETS, SP Group, Keppel, Senoko, HDB, etc.).
- Scan and upload supplier invoices (hardcopy) to ShareDrive and ensure proper filing.
- Download and maintain records of bank statements (mid and end of the month)
- Manage bank in process for cash bags and cheques
- Request new cash bags and bank slips from DBS Bank as needed.
- Download settlement lists from FOMO, credit card, NETS, and DBS Max for reconciliation.
- Update group collection reports based on end day report documents.
- Perform any other administrative duties as assigned by the Finance Head.
- Ensure smooth communication between clinics, HQ departments, and external vendors.
- Maintain confidentiality and proper documentation of sensitive records.
- Support department projects or ad hoc administrative tasks assigned by management.
- Diploma/Degree in any specializations
- Fresh graduates are welcome to apply
- Candidates with at least 2 years of relevant experience in healthcare/operations administration may be considered for a senior position.
- Able to multitask, work under tight timeline and meet deliverables
- Good interpersonal and communication skills
- Independent and resourceful worker
* El índice de referencia salarialse calcula en base a los salarios que ofrecen los líderes de mercado en los correspondientes sectores. Su función es guiar a los miembros Prémium a la hora de evaluar las distintas ofertas disponibles y de negociar el sueldo. El índice de referencia no es el salario indicado directamente por la empresa en particular, que podría ser muy superior o inferior.