Legal jobs in United States

Overall Job Purpose:

The Assistant/Deputy Manager will support lease administration and management for Island properties, including managing rental arrears, generating reports, coordinating rent payments, and implementing lease management practices. He/she will also provide business and administrative support, manage tenancy documentation, and oversee appointed valuers.

Key Responsibilities

Business Support

• Provide administrative support such as stamping legal documents, performing ACRA searches and processing valuation requests.

• Lead and manage department budgeting and forecasting.

• Support property tax calculations payable by tenants.

• Manage and review tenancy agreement templates.

• Manage tenancy and document management systems.

Lease Negotiation & Renewals:

• Monitor collection and release of advance rentals, fitting out/security deposits, e-guarantees.

• Manage and track the status of lease documentation.

• Monitor and manage rental arrears with the Finance department.

• Assist with chasers for arrears, including issuance of Letter of Demand, if necessary.

• Generate reports on lease expirations, occupancy costs, and portfolio performance.

• Coordinate with Finance to ensure accurate rent accruals and payments.

Lease Management:

• Account manager for Hotels Island Partners and provide regular market updates for the hotel industry.

• Manage appointed valuers in the leasing of the Island's properties.

• Issuance and renewal of licenses.

Job Requirements(Qualifications, Knowledge & Experience Required)

• Diploma/Degree in General Business Management, Real Estate, Finance or a related field.

• At least 3 years of relevant working experience.

• Proficiency in MS Excel (VLOOKUP, pivot tables) is essential.

• Experience in lease management software and financial reporting tools is a plus.

• Strong problem-solving abilities and capacity to identify opportunities to streamline lease administration processes.

• General understanding of lease clauses and concepts of real estate laws.

• Soft Skills: Detail-oriented, self-motivated, positive, resourceful, result-oriented and a team player.