Projects Assistant - Document Controller

BR2257 COGELEX Jeddah Branch; Jeddah; On-site; SAR 93,000 - 132,000; Full time

Job summary

A leading company in Jeddah seeks a Projects Assistant - Document Controller to manage project documentation and ensure smooth workflow. The ideal candidate will have a Bachelor’s Degree or Diploma, proficiency in documentation management, and strong language skills in English and Arabic. Responsibilities include document control, supporting the engineering team, and managing customer submissions. Attention to detail and the ability to work under pressure are key for success in this role.

Qualifications

• Bachelor's Degree or Diploma or High School Diploma.
• Proficiency in Microsoft Office (Word, Excel) and Adobe Acrobat Professional.
• Good command of English and fluency in Arabic.

Responsibilities

• Manage project documentation deliverables and provide document control.
• Ensure daily documentation workflows using Document Management Systems.
• Assist engineering teams and manage customer project documentation.

Skills

Documentation management

Attention to detail

Team collaboration

Proficiency in Microsoft Office

Fluency in Arabic

Education

Bachelor's Degree or Diploma

Job description

Projects Assistant - Document Controller page is loaded

Projects Assistant - Document Controller

Apply locations Jeddah Al Khobar Riyadh time type Full time posted on Posted Yesterday time left to apply End Date: August 27, 2025 (6 days left to apply) job requisition id R5016329

Job Description Summary

The Projects Assistant - Document Controller will manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation. Candidate is the single point of contact with customer for contractual technical document transmittal. Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.

Job Description

What you'll do;

• Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Share Point etc.)
• Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
• Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
• Will work according the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
• Submit documents to customer & check that submission status is integrated (for information/approval).
• Manage customer return status of project documentation within the Document Management System.
• Prepare transmittal with defined deliverables list & submission dates.
• Record all necessary document receipts.

What you'll bring;

• Bachelor's Degree or Diploma or High School Diploma
• Proficiency in the following software: Microsoft Office package (Word, Excel), Adobe Acrobat Professional or similar
• Good command of English both verbal and written
• Fluency in Arabic

Eligibility Requirement;

• The legal right to work in KSA without company sponsorship or time restriction.

What will make you stand out;

• Prior experience in documentation management or documentation handling on large projects (volume of thousands of documents)
• Ability to work under pressure and meet deadlines across multiple tasks
• Eagerness to learn document control systems
• Strong attention to detail with an organized and methodical approach
• Team player with quick adaptation

Additional Information

Relocation Assistance Provided: No