Office Manager

Vanderlande Industries GmbH; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading international project firm is seeking an Office Manager to support an airport development project in Riyadh. The successful candidate will manage administrative tasks, coordinate meetings, and ensure smooth operations. This role demands strong organisational skills, attention to detail, and fluency in English. Previous experience in a similar role within a project-based environment is essential.

Qualifications

• Minimum of 5 years’ experience in a similar role within an international, project-based organisation.
• A flexible, structured, and proactive approach.
• Fluent in English; Arabic is a plus.
• Resilient under pressure and comfortable with tight deadlines.

Responsibilities

• Coordinating and scheduling meetings, events, and workshops.
• Preparing reports, presentations, and project correspondence.
• Managing travel arrangements, including visa processes and logistics.
• Supporting documentation processes and maintaining project records.
• Acting as the main point of contact for administrative matters.
• Proactively identifying and implementing office and process improvements.

Skills

Organisational skills

Attention to detail

Problem-solving

Communication skills

Proficiency in English

Planning abilities

Education

HBO/Bachelor degree

Tools

Microsoft Office Suite

Job description

We are seeking a dynamic and organised Office Manager to support our project team working on a prestigious international airport development in the Middle East. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. You will play a crucial role in ensuring the smooth operation of our project office and supporting the leadership team involved in this landmark development.

About the Project

Our customer is embarking on a bold and visionary development of two world-class terminals at a major international airport. The goal is to redefine global standards in airport experience and infrastructure. As part of this transformation, Vanderlande is in the selection phase to deliver the Baggage Handling System (BHS), starting with the Concept Phase and moving into the Design and Construction Phases.

This large-scale and high-profile project demands the highest level of professionalism, innovation, and organisation. Vanderlande is proud to contribute its expertise to this effort and is committed to ensuring its success through strong project support and execution.

Your responsibilities

As an Office Manager, you will work in a fast-paced, international project environment. You will support the project leadership team by managing a wide range of administrative, organisational, and communication tasks. Your ability to stay ahead of needs and bring structure to complexity is key to our success.

Your tasks include:

• Coordinating and scheduling meetings, events, and workshops.
• Preparing reports, presentations, and project correspondence.
• Managing travel arrangements, including visa processes and logistics.
• Supporting documentation processes and maintaining project records.
• Acting as the main point of contact for administrative matters.
• Proactively identifying and implementing office and process improvements.

Your qualifications and skills

• We are looking for a dedicated professional who fits the following profile:
• HBO/Bachelor degree or a minimum of 5 years’ experience in a similar role within an international, project-based organisation.
• A flexible, structured, and proactive approach.
• Excellent organisational and planning abilities with a strong eye for detail.
• Resilient under pressure and comfortable with tight deadlines.
• Fluent in English (spoken and written); Arabic is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to work independently and collaboratively in a cross-cultural environment.