Document Controller (مراقب مستندات)

Al Zahrawi Medical Supplies LLC; Riyadh; On-site; SAR 40,000 - 60,000; Full time

Job summary

A leading medical supplies company in Riyadh is seeking a Document Control Specialist responsible for managing warehouse documents efficiently. The ideal candidate must have a Bachelor's degree or Diploma, excellent communication skills, and strong proficiency in MS Office. Candidates must be Saudi nationals based in Riyadh. This role involves archiving documents, maintaining logs, and ensuring effective document control procedures.

Qualifications

• Must be an active learner with an interest in learning new things.
• Detail-oriented and able to multitask.
• Fluent in English with effective communication skills.

Responsibilities

• Prepare and manage warehouse documents accurately and efficiently.
• Maintain logs for daily fleet activities and ensure complete documentation.
• Archive all documents in the warehouse and upload them in the system.

Skills

Ability to work under pressure

Effective Communication skills

Time management

Problem-Solving Skills

Good computer skills in MS Office

Education

Bachelor’s degree or Diploma

Tools

MS Office (Excel Formulas, ERP/Oracle)

Job description

Job Brief:

The incumbent is responsible for the timely, accurate and efficient preparation and management of the warehouse documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard-copy documents produced by technical

Accountabilities

Policies & Procedures:

• Adhere to all Zahrawi Policies & Procedures as applicable.

Warehouse Management:

• Maintain a log/ register sheet for daily fleet activities.
• Ensure that the returned documents are complete and have all the paperwork attached.
• Check the returned document for non-delivered items and hand it over to the concerned WH Coordinator

Warehouse Archiving:

• Archiving all the documents in the warehouse
• Uploading for all the POD in our system

Delivery Notes & Invoices:

• Register all outbound delivery notes and invoices.
• Create document progress reports on a regular basis to be sent to the Warehouse Manager.
• Create a weekly report with all pending invoices and delivery notes and send it to the concerned Delivery representative and Driver.
• Conduct regular reviews of all documents and ensure that they are stored in a safe place
• Uploading the invoice with the correct delivery note in the system.
• Hand over other documents to the concerned WH coordinator (emails/collection/Demo/Adjustment, etc.).

Document Control Processing:

• Ensure that all existing document control procedures are followed as required by the Warehouse Manager and Assistant Distribution Manager.
• Implement new document control procedures as and when needed by the Direct Manager.

Administration:

• File Delivery documents in the assigned folders as hard copies and in the shared folder, ensuring that the tracking serial numbers are valid.
• File all received shipment documents with related quality certificates and MOH permits.
• Ensure that all documents needed for daily operations are available.
• Ensure that all documents required for the audit are available to be sent to the concerned team.

Minimum Qualifications

Bachelor’s degree – Minimum Diploma.

Skills

Behavioral Skills:

• Ability to work under pressure
• Able to work on own initiative and as part of a team
• Must be an active learner who is interested to learn new things
• Tasks Driven & Multitasking
• Detail Oriented

Functional Skills:

• Effective Communication skills & Good English
• Time management
• Problem-Solving Skills
• Good computer skills in MS Office (Excel Formulas, Pivot – ERP/Oracle system)
• Reporting skills
• Follow-up skills.

Additional Details

The candidate must be a Saudi national and based in Riyadh