Contract Administrator (Site)

pace; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading construction firm in Saudi Arabia is seeking a Contract Administrator to manage and oversee all aspects of contract administration for construction projects. The ideal candidate will have 20 years of experience, strong negotiation skills, and a deep understanding of construction contracts. Responsibilities include acting as the main point of contact, preparing reports for senior management, and ensuring compliance with all regulations. Proficiency in MS Office and strong organizational skills are essential.

Qualifications

• 20 years of experience in contract administration is required.
• Extensive experience in construction supervision for large-scale infrastructure projects is required.
• Proficient in both written and spoken English; Arabic is a plus.

Responsibilities

• Act as the main point of contact between project stakeholders and contractors.
• Identify and assess potential contractual risks.
• Prepare reports on the status of contracts for senior management.
• Ensure compliance with local and international regulations.
• Monitor contract performance and ensure obligations are fulfilled.

Skills

Strong understanding of construction contracts (FIDIC, NEC, etc.)

Familiarity with Saudi Arabian local laws

Strong negotiation skills

Proficiency in MS Office Suite

Excellent organizational skills

Education

Bachelor’s degree in construction management, Engineering, Architecture, Law, or related field

Tools

Contract management software

Job description

What you will be doing

• Act as the main point of contact between the project stakeholders and contractors for all contractual matters.
• Act as a liaison for resolving conflicts, disputes, or issues related to contractual terms and conditions.
• Identify and assess potential contractual risks, advising the project team on mitigation strategies.
• Maintain and update a comprehensive record of contract correspondence, change orders, and amendments.
• Prepare reports on the status of contracts, risks, and disputes for senior management and other stakeholders.
• Track and manage claims, disputes, and delays, ensuring timely resolution in accordance with contract terms.
• Review, interpret, and manage all project contracts, prepare/action contractual letters and correspondences, ensuring compliance with local and international regulations and standards.
• Report to the project director and work with project team members to resolve disputes through negotiation, mediation, or legal proceedings if necessary.
• Coordinate with project managers to ensure that work is progressing according to the established contract schedule.
• Ensure all project contracts comply with local, national, and international regulations and codes.
• Assess and process any changes to the original contract scope, including modifications, variations, and additional works.
• Address any discrepancies or issues arising from contract performance and work with relevant parties to resolve them.
• Collaborate with finance and project teams to track payments, invoicing, and contractual cost management.
• Ensure that change orders are clearly documented, agreed upon by all parties, and are executed in a timely manner.
• Ensure compliance with the terms of insurance, bonds, warranties, and other legal requirements.
• Manage cost adjustments related to changes in the project scope and ensure proper accounting and documentation.
• Monitor contract performance and ensure that all parties are fulfilling their contractual obligations.
• Provide regular updates to senior management regarding financial status, risks, and contract performance.

Required Experience

• Has 20 years of experience in contract administration.
• Extensive experience in construction supervision for large-scale infrastructure and/or mega projects, preferably in Saudi Arabia or the GCC region.

Education

• Bachelor’s degree in construction management, Engineering, Architecture, Law, or a related field.

Certifications & Memberships

• Saudi Council EngineersSSE) Membership or any local engineer's society membership, i.e. CRPEP (for Bahrain).
• Additional training courses, professional and personal development with membership to professional groups, societies or institutes, desired.

Essential Skills

• Strong understanding of construction contracts (FIDIC, NEC, etc.), procurement processes, and contract law.
• Familiarity with Saudi Arabian local laws and regulations related to construction projects.
• Experience of managing contracts on large, complex, and high-value projects.
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Problem-solving abilities, with a focus on detail and accuracy.
• Proficiency in MS Office Suite, including Excel and Word. Knowledge of contract management software is a plus.
• Proficiency in both written and spoken English is required. Arabic is a plus.

About the Role

• The Contract Administrator will manage and oversee all aspects of contract administration related to the construction project, ensuring the project complies with all contractual terms and conditions. They will lead contractual discussions advising the client on suitable direction and implementation approach.