Bid Coordinator

Foreground LLC; Al Khobar; On-site; SAR 100,000 - 120,000; Full time

Job summary

A leading engineering firm based in Saudi Arabia seeks a Bid Coordinator to manage proposal submissions. You will collaborate with the Proposal Manager and teams to ensure compliance with customer requirements. Ideal candidates have 5+ years in procurement coordination and advanced Microsoft Office skills. This role is pivotal in ensuring high-quality and timely proposals for public sector projects.

Qualifications

• 5+ years of experience in coordinating procurement initiatives with the public sector.
• At least 2+ years of experience in coordinating procurement initiatives with Governmental bodies.
• Extensive experience in using Microsoft Office Products.

Responsibilities

• Review RFIs/RFPs/RFQs and develop delivery schedules.
• Draft materials and monitor task completion.
• Organize proposal files and ensure document integrity.
• Collaborate with other proposal coordinators for priorities.

Skills

Proposal production

Coordination skills

Microsoft Office expertise

Collaboration

Education

Bachelor's degree in Engineering or related field

Job description

Job Description

We are partnering with a distinguished EPC (Engineering, Procurement, Contracting) Group based in the GCC region. With a steadfast dedication to sustainable development, they've forged strong partnerships with the public sector to drive progress in the energy and infrastructure domains.

Currently, they're seeking a proficient Bid Coordinator to assist with managing multiple proposal efforts simultaneously, while working closely with the Proposal Manager, Proposal writers, and third-party advisors (Legal and Financial) to produce proposals that are responsive to customer-defined requirements.

Responsibilities

• Review RFIs/RFPs/RFQs to understand proposal production/documentation guidelines and collaborate with the Proposal Manager to develop delivery schedules.
• Draft review materials, create storyboard templates, arrange meetings, and monitor task completion.
• Assist the Proposal Manager as necessary.
• Coordinate conference room and virtual meeting schedules for proposal-related activities.
• Attend daily meetings to discuss the status of proposals.
• Assist in reproducing proposals, including document production, binding, mailing, and shipping.
• Organize proposal files, ensuring accessibility and maintaining the security and integrity of all documents.
• Collaborate with other proposal coordinators to arrange priorities.
• Collaborate with the production team to generate graphics and documents for proposals.

Qualifications

• Bachelors degree in Engineering or a related field is preferred.
• 5+ years of experience in coordinating procurement initiatives with the public sector.
• At least 2+ years of experience in coordinating procurement initiatives with Governmental bodies.
• Extensive experience in using Microsoft Office Products.
• Extensive experience in proposal production.