Communication jobs in Singapore
Secretary to Executive Director
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Secretary to Executive Director
Job summary
A leading company in the industry is looking for a Secretary to the Executive Director in Selangor, Malaysia. This role involves managing the Director's calendar, coordinating communications, and organizing travel arrangements. Ideal candidates should possess strong problem-solving capabilities, excellent communication skills in English and Mandarin, and a pleasant personality. The position requires working in a fast-paced environment and maintaining confidentiality. Competitive salary offered.
Qualifications
- Enjoy working in a fast-paced environment.
- Pleasant personality, independent and resourceful.
- Good oral and written communication skills in English and Mandarin.
Responsibilities
- Manage the Director's calendar and organize appointments.
- Coordinate all communications and handle as appropriate.
- Prepare reports, letters, and presentations for review.
- Plan travel arrangements including flights and accommodation.
- Organize meetings, prepare agendas, and take minutes.
- Draft and prepare correspondence in a timely manner.
- Maintain records, files, and databases accurately.
- Act as a liaison between the Director and stakeholders.
- Undertake miscellaneous tasks assigned by the Director.
Skills
Manage the Director's Calendar: Scheduling and organizing appointments, meetings, and events for the Director.
Communication Management: Coordinating and screening all communications, including emails, phone calls, and letters, and handling them as appropriate.
Document Management: Preparing reports, letters, presentations, and other documents for the Director's review and approval.
Travel Arrangements: Planning and organizing travel arrangements, including flights, accommodation, and transportation.
Meeting Coordination: Organizing and preparing agendas, taking minutes and following up on action points from meetings.
Correspondence Management: Drafting and preparing correspondence, responding to inquiries, and ensuring timely responses to requests.
Filing and Record-Keeping: Maintaining and updating records, files, and databases, and ensuring that they are accurate and up-to-date.
Confidentiality Management: Maintaining confidentiality and discretion at all times, especially when handling sensitive or confidential information.
Liaison: Acting as the liaison between the Director and other staff members, external stakeholders, and clients.
Miscellaneous Tasks: Undertaking any other duties as assigned by the Director, which may include personal errands or special projects.
Enjoy working in a fast paced environment
Responsibility, Punctuality, Team Work, Self Discipline, Good working attitude, Initiative
A good and effective problem-solver with a likeable personality
Pleasant personality, independent and resourceful person
Good oral and written communication skills: English, Mandarin (as the role require to deal with Mandarin speaking clients)
- How many years' experience do you have as a Secretary to the Executive Director?
- Which of the following statements best describes your right to work in Malaysia?
- What's your expected monthly basic salary?
- Which of the following types of qualifications do you have?
- How many years' experience do you have as an executive director?
- Do you have secretarial experience?
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.