Secretary to Executive Director

NCT PMC SDN BHD; Selangor; On-site; MYR 250,000 - 300,000; Full time

Job summary

A leading company in the industry is looking for a Secretary to the Executive Director in Selangor, Malaysia. This role involves managing the Director's calendar, coordinating communications, and organizing travel arrangements. Ideal candidates should possess strong problem-solving capabilities, excellent communication skills in English and Mandarin, and a pleasant personality. The position requires working in a fast-paced environment and maintaining confidentiality. Competitive salary offered.

Qualifications

• Enjoy working in a fast-paced environment.
• Pleasant personality, independent and resourceful.
• Good oral and written communication skills in English and Mandarin.

Responsibilities

• Manage the Director's calendar and organize appointments.
• Coordinate all communications and handle as appropriate.
• Prepare reports, letters, and presentations for review.
• Plan travel arrangements including flights and accommodation.
• Organize meetings, prepare agendas, and take minutes.
• Draft and prepare correspondence in a timely manner.
• Maintain records, files, and databases accurately.
• Act as a liaison between the Director and stakeholders.
• Undertake miscellaneous tasks assigned by the Director.

Skills

Punctuality

Team Work

Self Discipline

Good working attitude

Problem-solving

Effective communication

Job description

Job Responsibilities

Manage the Director's Calendar: Scheduling and organizing appointments, meetings, and events for the Director.

Communication Management: Coordinating and screening all communications, including emails, phone calls, and letters, and handling them as appropriate.

Document Management: Preparing reports, letters, presentations, and other documents for the Director's review and approval.

Travel Arrangements: Planning and organizing travel arrangements, including flights, accommodation, and transportation.

Meeting Coordination: Organizing and preparing agendas, taking minutes and following up on action points from meetings.

Correspondence Management: Drafting and preparing correspondence, responding to inquiries, and ensuring timely responses to requests.

Filing and Record-Keeping: Maintaining and updating records, files, and databases, and ensuring that they are accurate and up-to-date.

Confidentiality Management: Maintaining confidentiality and discretion at all times, especially when handling sensitive or confidential information.

Liaison: Acting as the liaison between the Director and other staff members, external stakeholders, and clients.

Miscellaneous Tasks: Undertaking any other duties as assigned by the Director, which may include personal errands or special projects.

Job Requirements

Enjoy working in a fast paced environment

Responsibility, Punctuality, Team Work, Self Discipline, Good working attitude, Initiative

A good and effective problem-solver with a likeable personality

Pleasant personality, independent and resourceful person

Good oral and written communication skills: English, Mandarin (as the role require to deal with Mandarin speaking clients)

Application Questions

• How many years' experience do you have as a Secretary to the Executive Director?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive director?
• Do you have secretarial experience?