Assistant Manager Corporate Secretarial

Leader Energy Group Berhad; Selangor; On-site; MYR 80,000 - 100,000; Full time

Job summary

A corporate services firm in Malaysia seeks a Corporate Secretarial Officer to assist in managing corporate governance and compliance tasks. Responsibilities include coordinating board and shareholder meetings, maintaining statutory records, and advising on governance best practices. The ideal candidate will have a degree in a related field, relevant experience, and be proficient in Microsoft Office and board portal software. A strong command of corporate compliance and governance is essential for this role.

Qualifications

• Minimum 4–6 years of relevant corporate secretarial experience.
• Prior experience in a public listed company or professional services firm is an advantage.
• Hands-on experience in minute writing and drafting resolutions.

Responsibilities

• Manage and supervise corporate secretarial functions.
• Coordinate board, committee, and shareholder meetings.
• Liaise with directors, shareholders, auditors, and regulators.

Skills

Proficient in Microsoft Office

Excellent interpersonal skills

Analytical skills

Communication skills

Teamwork spirit

Education

Degree in Corporate Administration, Law, Business, or related disciplines

MAICSA, CGI (ICSA) or equivalent

Tools

Board portal software (e.g., Boardpac)

Job description

Assisting the Head/Manager of Corporate Secretarial Department in the management and supervision of corporate secretarial functions and ensuring that the company and its subsidiaries comply with all statutory and regulatory requirements. The role involves coordinating board and shareholder meetings, maintaining statutory records, and supporting corporate governance practices across the organisation.

Corporate Secretarial and Governance Compliance

• Draft, format, and review internal and external correspondence, resolutions, forms and related corporate secretarial documents.
• Update and maintain all relevant statutory records, books, registers, forms and documents in compliance with Companies Act 2016 and all relevant regulations.
• Ensure timely and accurate filing of statutory documents with the Companies Commission of Malaysia ("CCM") and/or other authorities.
• Advise directors and senior management on corporate governance best practices, Companies Act compliance, and other relevant regulations.

Meetings

• Coordinate the scheduling, logistics, and documentation for board, committee, and shareholder meetings, including board papers, agendas and notices.
• Attend board, committee, and shareholder meetings and ensure accurate, timely preparation of meeting minutes.

Stakeholder Engagement

• Liaise with directors, shareholders, auditors, regulators, and secretarial agents.
• Manage communication with regulatory bodies (e.g., CCM, Bursa, etc.)

Team Leadership and Supervision

• Lead and mentor junior team members in the performance of their duties.
• Supervise and review the work of junior team members, ensuring quality and accuracy.

Others

• Assist with corporate exercises such as M&As, IPO, restructurings, etc.
• Coordinate due diligence, documentation, and regulatory filings related to corporate transaction.
• Assist with any ad hoc tasks as and when required.

Qualifications / Experiences / Skills and Requirements

• Academic Qualification: Degree in Corporate Administration, Law, Business, or other related disciplines or ICSA graduate.
• Licensing and Certification: Preferred MAICSA, CGI (ICSA) or equivalent.
• Minimum 4–6 years of relevant corporate secretarial experience.
• Prior experience in a public listed company or professional services firm is an advantage.
• Proficient in Microsoft Office and board portal software (e.g., Boardpac).
• Hands‑on experience in preparation for and attending shareholders/board/management meetings, minute writing, drafting resolutions, announcements, reviewing agreements and other corporate secretarial and compliance works. Public listed company filings with SSM, Bursa Securities, Securities Commissions, etc.
• Well‑versed with the provisions of Companies Act 2016, Listing Requirements of Bursa Malaysia Securities Berhad, company secretarial practices, corporate governance and other relevant laws and regulations.
• Excellent interpersonal, analytical and communication skill.
• Good teamwork spirit.