Human Resources Administrator

Hirehub; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable HR service provider in Johor is seeking an HR Executive to manage recruitment activities, support training programs, and handle various HR administrative processes. The ideal candidate should have a diploma or degree in Human Resources and a minimum of 3 years of relevant experience. Proficiency in Microsoft Office and knowledge of Malaysian labor laws are preferred. This role offers an open salary for negotiation based on experience and skill set.

Qualifications

• Minimum 3 years of HR or administrative experience in medium-sized or large organizations preferred.
• Must support both HR and administrative functions with professionalism.
• Ability to maintain confidentiality in HR processes.

Responsibilities

• Execute recruitment activities including job posting and interview coordination.
• Assist in organizing new employee orientation and training programs.
• Handle HR administrative processes such as onboarding and management of personnel files.
• Collect and verify attendance and performance data for payroll preparation.
• Liaise with government departments and handle license renewals.

Skills

Knowledge of Malaysian labor law

Proficient in Microsoft Office

Administrative management

Data handling skills

Education

Diploma or Degree in Human Resources, Business Administration or related fields

Job description

Company Background

Our client is a China-based high-tech company specializing in intelligent vehicle vision and safety systems, including Blind Spot Detection, 360° surround-view, ADAS, Driver Monitoring Systems, and in-vehicle imaging solutions. With multiple R&D centers in China and a manufacturing base in Malaysia, the company combines advanced research capabilities with global market reach. It serves a wide range of vehicles commercial, agricultural, and mining providing customized, high-quality safety solutions backed by international certifications and a strong commitment to innovation.

Responsibilities

• Execute recruitment activities including job posting, channel management, resume screening, interview coordination, and onboarding.
• Assist in organizing new employee orientation and internal/external training programs; track training effectiveness and maintain training records.
• Handle HR administrative processes such as onboarding, confirmation, transfer, and resignation; manage personnel files, labor contracts, and HRIS data.
• Collect and verify attendance and performance data; assist in monthly payroll preparation and ensure timely submission of statutory contributions (EPF, SOCSO, EIS).
• Manage office supplies procurement, inventory control, asset management, and administrative expense processing.
• Liaise with government departments (e.g., DOSH, Labor Department, DOE, SSM) and handle license renewals, permits, and company documentation.
• Oversee office administration and facilities including security, cleaning, maintenance technicians, landscaping, dormitories, and canteen coordination.
• Support workplace 5S implementation, conduct regular inspections, and ensure compliance.
• Assist in planning and organizing company events such as meetings, celebrations, team-building activities, and annual dinners; support internal communication and company culture initiatives.
• Provide cross-department support when needed and complete ad-hoc tasks assigned by management.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Administrative Management, or related fields.
• Minimum 3 years of HR or administrative experience in medium-sized or large organizations preferred.
• Good knowledge of Malaysian labor law, employment regulations, and HR/admin processes.
• Proficient in Microsoft Office and basic data handling.
• Ability to support both HR and administrative functions with professionalism and confidentiality.

Location: Kulai, Johor

Salary: Open for negotiation