Remote - Executive and Personal Assistant -C-Suite Support

World Business Lenders, LLC; Ciudad de México; A distancia; MXN 1,381,000 - 1,750,000; Jornada completa

Descripción de la vacante

A financial services firm seeks an experienced Executive Assistant to support C-suite executives. The role involves managing calendars, coordinating travel, and preparing documents in a fully remote environment. Ideal candidates will have over 5 years experience, excellent English communication skills, and the ability to manage complex logistics. This full-time position offers a USD salary and benefits after a 6-month service period.

Servicios

USD Salary

PTO balance available after 6 months service

Formación

• Proven experience managing complex calendars and logistics.
• Demonstrated ability to handle confidential information.
• Must be proactive with a strong work ethic.

Responsabilidades

• Manage and maintain the executive's calendar.
• Coordinate travel arrangements for domestic and international trips.
• Prepare documents and presentations ahead of meetings.

Conocimientos

5+ years of experience as an Executive Assistant

Exceptional English communication skills

Highly organized and detail-oriented

Strong proficiency in Microsoft Suite

Financial analysis skills

Educación

Bachelor’s degree in Business Administration or related field

Herramientas

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Zoom

Microsoft Teams

Descripción del empleo

About World Business Lenders (www.wbl.com)

World Business Lenders (WBL) provides general purpose short-term real estate collateralized commercial loans to a broad customer base comprised of small and medium sized businesses throughout the United States that lack access to traditional funding. WBL services its loan portfolio and loan portfolios for third parties, specializing in the management of non-performing loan pools and REO.

- WBL is a U.S.-based company with a 100% remote workforce.

- This is a remote Contract/Consultancy position.

- Generally, working hours will be 9:00am to 6:00pm Eastern Time, Monday through Friday, although hours worked may be greater based upon operational requirements.

- The job requires excellent oral and written command of the English language. Resumes must be submitted in English.

Overview

IIn this role, you will provide comprehensive personal and administrative support to a member of WBL’s C-suite team. Your responsibilities will include managing household operations across multiple properties, overseeing personal logistics, handling financial tasks, coordinating calendars and scheduling meetings, arranging travel, and managing various ad hoc projects as needed. Strong communication skills, exceptional attention to detail, and sound judgment are essential as you work closely with internal and external stakeholders to ensure smooth management of both personal and professional matters for the executive.

Responsibilities

• Manage and maintain the executive´s calendar, including scheduling internal and external meetings across multiple time zones
• Screen and prioritize emails, messages, and requests for C- Suite Executives
• Coordinate travel arrangements, itineraries, and logistics for domestic and international trips
• Prepare documents, presentations, and briefing materials ahead of meetings
• Take notes during key meetings and ensure timely follow-ups on action items
• Anticipate the needs of the C Suite Executives and proactively resolve scheduling conflicts or gaps
• Support in organizing off-site meetings, company-wide events, and executive leadership sessions
• Assist with personal tasks as needed, maintaining a high level of trust and discretion
• Execute complex and detailed travel arrangements (including scheduling and managing of car services and, on occasion, flight and hotel accommodations), including preparing itineraries and compiling necessary documents
• Handle expense reporting, invoice processing and other financial matters
• Other projects and duties as assigned

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives
• Bachelor’s degree in Business Administration, Accounting (or related field of study), or equivalent experience
• Exceptional English communication skills, both written and verbal, are imperative
• Proven experience managing complex calendars and logistics across time zones
• Highly organized, detail-oriented, and able to multitask efficiently
• Demonstrated ability to handle confidential information with discretion
• Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
• Comfortable working independently in a fully remote, fast-paced environment
• Must be sharp, polished, professional and resourceful
• Impeccable diligence and attention to detail is required
• Must be flexible, nimble and adaptable to frequent changes to schedules/priorities
• Financial analysis skills, including maintaining financial matters, budgets and expenses, required
• Strong organizational, time-management and problem-solving skills, including planning, project management, troubleshooting and task facilitation
• Must be proactive with a strong work ethic and high energy level
• Ability to multitask and complete all projects within designated timeframes
• Evening/weekend "on call" availability required

Benefits

• USD Salary
• PTO balance available after 6 months service
• Full-time position