Legal Operations Project Associate

Orbia; Estado de México; Presencial; MXN 1,465,000 - 1,832,000; Jornada completa

Descripción de la vacante

A leading multinational company in Mexico is seeking a skilled professional for their legal operations team. This role focuses on project management, vendor management, and data integrity. The ideal candidate will have a Bachelor's degree, 3-5 years of experience in legal operations, and be bilingual in English and Spanish. Strong communication skills and an ability to influence stakeholders are essential for success. Competitive compensation and a collaborative work environment are offered.

Formación

• 3-5 years of proven experience in legal operations.
• Experience supporting cross-functional legal operations projects.
• Ability to influence and engage diverse stakeholders.

Responsabilidades

• Lead legal operations projects and coordinate teams.
• Manage vendor onboarding and compliance.
• Design reports and ensure data integrity.

Conocimientos

Project Management

Legal Operations

Vendor Management

Data Analysis

Communication

Bilingual (English and Spanish)

Educación

Bachelor's degree

Herramientas

Microsoft 365

ServiceNow

SharePoint

e-Billing

Contract Lifecycle Management

AI-enabled legal tools

Data visualization tools

Descripción del empleo

Main Responsibilities

• Project Management
• Lead and coordinate legal operations projects across business groups, including technology implementations, process improvements, and reporting initiatives.
• Develop project plans, timelines, and stakeholder communications to ensure successful execution.
• Collaborate with Legal, Finance, IT, and HR teams to align project goals with business priorities.
• Monitor project progress, identify risks, and implement mitigation strategies.
• Vendor & Spend Management
• Oversee vendor onboarding and compliance processes in partnership with AP and SimpleLegal.
• Manage timekeeper approvals, invoice audits, and matter creation workflows.
• Analyze vendor performance and spend data to identify cost-saving opportunities.
• Develop and refine vendor-related policies and procedures.
• Reporting & Data Integrity
• Design and deliver reports and dashboards to support legal operations and leadership decision-making.
• Ensure accuracy and consistency of data across systems (SimpleLegal, ServiceNow, SharePoint).
• Conduct regular audits and implement data governance best practices.
• Identify trends and insights to inform strategic planning and operational improvements.
• Contract Administration & Intake
• Manage legal request intake via ServiceNow, ensuring timely triage and assignment.
• Support contract lifecycle management, including execution, retention, and client communications.
• Develop and maintain contract templates and playbooks in collaboration with legal teams.
• Communications & Stakeholder Engagement
• Develop internal communications strategies to support legal operations initiatives.
• Facilitate training and onboarding for legal tools and processes.
• Serve as a liaison between Legal Operations and internal / external stakeholders.

Knowledge / Experience Required

• Bachelor’s degree / 3-5 years of proven experience in legal operations
• English and Spanish
• Demonstrated success supporting complex, cross-functional legal operations projects, including technology implementations, process optimization, and change management initiatives
• Excellent written and verbal communication skills, with ability to influence and engage stakeholders at all levels, including senior leadership, across diverse cultures and geographies
• Proven ability to develop, implement, and maintain standard operating procedures (SOPs) and best practices for legal and business processes
• Strong proficiency in business and legal technology platforms (e.g., Microsoft 365, SharePoint, ServiceNow, e-Billing, Contract Lifecycle Management, AI-enabled legal tools, data visualization / reporting tools)
• Demonstrated ability to maintain sensitive information
• Strong client service orientation and demonstrated high level of independence and initiative

Behaviors that can help you succeed at Orbia :

• Develop yourself & Others.
• Foster Collaboration & Inclusion
• Drive Results
• Provide Vision & Direction