Executive Assistant for Real Estate Broker

Mate&Work; Ciudad de México; A distancia; MXN 200,000 - 400,000; A tiempo parcial

Descripción de la vacante

A flexible remote job service is looking for an Executive Assistant to support a Real Estate Broker in Ciudad de México. This role involves strong bilingual communication and detailed organizational skills. The assistant will handle client communication, manage property documentation, and support daily operations with 8 hours per week of work on Mondays and Thursdays. Ideal candidates have at least 2 years of experience in a similar role and proficiency in Google Workspace and basic design tools.

Formación

• 2+ years of experience as an Executive or Administrative Assistant (Real Estate preferred).
• Advanced communication skills in both English and Spanish.
• Tech-savvy with efficient online management skills.

Responsabilidades

• Answer calls, record messages, and classify leads following provided scripts.
• Manage communication with clients, tenants, and realtors.
• Coordinate showings and update listings.

Conocimientos

Proactive communication

Detail-oriented organization

Bilingual (English and Spanish)

Tech-savvy

Herramientas

Google Workspace

Canva

Constant Contact

MLS systems

Descripción del empleo

Hours: 8 hours per week
Days: Monday and Thursday
Preferred working hours: To be defined
Work Model: Flexible
Mode: Remote

Job Description

We’re looking for an Executive Assistant to support a Real Estate Broker with daily coordination, client communication, and administrative management. This role goes beyond scheduling; the assistant will help organize listings, handle follow-ups with clients and partners, manage property documentation, and support overall business operations to ensure smooth day‑to‑day performance. The ideal candidate is proactive, detail‑oriented, organized and has strong communication skills in both English and Spanish. The position involves 8 hours per week, distributed on Mondays and Thursdays, with the possibility of increasing hours and days based on performance and business needs.

Responsibilities

• Answer calls, record messages, and classify leads following provided scripts.
• Manage communication with clients, tenants, and realtors through calls, texts, and emails.
• Coordinate showings via ShowingTime and update listings on MLS.
• Schedule and confirm appointments, open houses, and follow‑up visits.
• Assist with vendor coordination and track completion of property management tasks.
• Create and update marketing materials such as flyers and property brochures in Canva.
• Send newsletters or campaigns using Constant Contact and update Google Business posts.
• Maintain organized records of leads, listings, and client communications.

Requirements

• 2+ years of experience as an Executive or Administrative Assistant (Real Estate preferred).
• Advanced English and Spanish communication skills (written and verbal).
• Knowledge of real estate processes, MLS systems, or ShowingTime.
• High proficiency in Google Workspace (Docs, Sheets, Calendar, Drive).
• Basic design skills using Canva and familiarity with Constant Contact or similar tools.
• Strong attention to detail, follow‑up discipline, and organizational ability.
• Tech‑savvy with the ability to manage calls, CRM data, and online tools efficiently.
• Availability to work remotely during U.S. business hours (Eastern Time).

Start Date: November 2025.