Administrative Analyst (Front desk)| CDMX

Boston Scientific; Ciudad de México; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A medical technology company in Mexico City is looking for an Administrative Assistant to manage communication and support reception tasks. Candidates should have a Bachelor's degree in Administration, experience as a receptionist, and strong communication skills. Proficiency in Microsoft Office and SAP, as well as fluent English, are required for this role. Join us to transform lives through innovative medical solutions.

Formación

• Proficiency in Microsoft Office and knowledge of SAP required.
• Fluent English for business conversations.

Responsabilidades

• Handle information requests from external personnel.
• Attend to service requests made by company users.
• Operate the switchboard and manage phone calls.
• Follow up security protocols as the first contact in case of emergency.
• Support the reception process of purchased goods and services.

Conocimientos

Teamwork

Strong analytical and synthesis skills

Excellent administration and organization

Effective communication

Interpersonal relations

Proactive attitude

High ethical standards and honesty

Sense of urgency

Educación

Bachelor’s degree in Administration or related field

Herramientas

Microsoft Office

SAP

Descripción del empleo

Objective

Meet the attention and communication needs between external visitors and Boston’s internal staff, serving as the company’s first point of contact.

Act as an assistant in certain assigned activities, such as follow-up on the delivery of protective equipment, coordination of package shipments, tracking payments and internal processes.

Responsibilities

Reception

• Handle information requests from external personnel.
• Attend to service requests made by company users.
• Operate the switchboard and manage phone calls.
• Follow up security, civil protection, and fire safety protocols as the first contact in case of emergency.
• Coordinate package reception and shipment services.
• Support the physical reception process of purchased goods and services.

Administrative

• Support the reception process of purchased goods and services with the company tools (SAP, My-Buy).
• Act as lead for processes and use of the My-Buy tool.
• Follow up on invoice review and payment processes, as well as HCP payments.
• Monitor the assignment and control of dosimeters.
• Supervise the leased vehicle fleet, verifying maintenance, follow up on the vehicles emissions inspection process and invoice payments.
• Ensure compliance with current company policies.

Requirements

• Education: Bachelor’s degree in Administration or related field.
• Knowledge:
  • Proficiency in Microsoft Office and knowledge of SAP.
  • Fluent English for business conversations.
• Experience:
  • Minimum 1 year of experience as an administrative assistant and/or receptionist.
  • Knowledge and experience in civil protection regulations.
  • Preferably experience as an accounting analyst.
• Skills:
  • Teamwork.
  • Strong analytical and synthesis skills.
  • Excellent administration and organization.
  • Effective communication.
  • Interpersonal relations.
  • Proactive attitude.
  • High ethical standards and honesty.
  • Sense of urgency

Requisition ID:612000

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!