Legal Secretary

Dentons; Roma; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

An international law firm based in Rome is seeking a qualified Legal Secretary. The role involves comprehensive administrative support, including managing schedules, drafting documents, and handling legal submissions. Ideal candidates will possess strong communication skills, proven experience in a law firm, and proficiency in English.

Servizi

Open-ended contract

Competitive remuneration

Welfare

Agile working policy

Private health insurance

Competenze

• Proven experience as Legal Secretary in an international Law Firm.
• Proficiency in English (C1 level required).
• High-time management capability and excellent communication skills.

Mansioni

• Manage daily agendas and arrange meetings.
• Draft and format documents and prepare correspondence.
• Open legal matters and provide electronic submissions.

Conoscenze

Time management

Written communication

Verbal communication

Office organization

Integrity

Strumenti

MS Office

Quadra

PCT electronic filing software

Descrizione del lavoro

For our Office based in Rome, we are looking for a specialized Secretary to undertake a variety of administrative and clerical tasks.
You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce by assisting a team of attorneys and Partners.
As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

Responsibilities

• Manage the daily/weekly/monthly agendas and arrange new meetings and appointments
• Make travel arrangements
• Answer phone calls and redirect them when necessary
• Draft and format documents (Word and PowerPoint), perform a few translations
• Prepare and distribute correspondence, memos and forms
• Open legal matters, collect AML related documents, prepare case files and provide electronic submissions
• Hand-deliver documents to court when required
• Create expense reports
• Facilitate the meeting of deadlines by providing timely reminders
• Provide support with the monitoring of trial deadlines
• Archive documents
• Update case record memories and inventories of contact details
• Conduct thorough documentary research
• Provide support with the compilation of timesheets

Requirements

• Proven experience as Legal Secretary within an international Law Firm
• Proficiency in English (level C1 is required)
• Proficiency in MS Office
• Familiarity with Quadra and PCT electronic filing softwares
• Integrity and professionalism
• Familiarity with office organization and optimization techniques
• High time management capability
• Excellent written and verbal communication skills

Benefits

• Open ended contract
• Competitive remuneration
• Welfare
• Agile working policy
• Private health insurance

About us
Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com

Diversity & Inclusion
Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture, which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about diversity and inclusion at Dentons.