Staf Administrasi Cum Personal Assistant

Capricorn Design; Tangerang; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A design firm located in Banten, Tangerang is seeking a dedicated individual to assist the President Director. Key responsibilities include managing appointments, coordinating executive meetings, and ensuring effective communication with department heads. The ideal candidate should have a bachelor's or master's degree in business management, at least 2 years of relevant experience, and strong organizational skills. Proficiency in Word, Excel, and PowerPoint is required, and knowledge of Mandarin is an advantage.

Qualifications

• Minimum of 2 years experience in a similar role.
• Ability to write reports and business correspondence.
• High level of oral and written communication in English.

Responsibilities

• Manage & assist the President Director's activities.
• Organise and coordinate executive meetings.
• Prepare reports as required by the Managing Director.

Skills

Detail oriented

Analytical aptitude

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor's or Master's degree in business management or related field

Tools

Word

Excel

PowerPoint

Job description

Responsibilities

• Manage & Assist the President Director's activities
• Handling a wide variety of tasks and situations
• Organise and coordinate of Executive meeting
• All arrangement including Personal Errands
• Handle and manage outgoing or incoming letters of director
• Receives and monitors all incoming calls to the Managing Director's office
• Preparation of reports as required by the Managing Director
• Schedules and handles appointment and meetings, to ensure everything is of quality
• Creates Minutes of Meetings
• Organizes President Director's calender and task
• Communicates with every head of department to ensure that the request made by the President Director are met.
• Ensures the filling is up to standard and easily accessible

Job Requirement

• MUST LIVE IN OR NEAR BINTARO SEKTOR III OR WILLING TO MOVE CLOSER
• Hold a minimal of Bachelor's/ Master’s degree in business management or related field
• Having minimal of 2 years experiences in similar role
• Extremely detail oriented to ensure accuracy and quality across all tasks
• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
• Analytical aptitude.
• Organizational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Ability to plan, initiate and complete work assignments with a minimum of direction.
• Intermediate skill level to the use of financial, worksheet, word-processing software, including Word, Excel and PowerPoint is a MUST
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to define problems collects data, establish facts, draw valid conclusions and recommend effective solutions.
• High level of oral and written communication.
• High level of interpersonal skills.
• Responsible, Honest, Trustworthy, Disciplined and willing to learn new things
• Flexible for overtime
• Must be willing to work on weekends at times
• Able to speak Mandarin & English will be an advantage
• Able to join immediately