Spare Parts Sales Administration Staff

Pengiklan Anonim; Depok; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in Indonesia is seeking a Sales Administration Staff to manage order estimations, invoicing, and monitor dealer payments. The ideal candidate should possess a diploma or degree in Business Management and have at least 2 years of direct sales experience. Familiarity with local regulations and proficiency in Microsoft Office are essential for success in this role.

Qualifications

• Minimum of 2 years’ experience in direct sales functions.
• Good knowledge of sales policies and regulations in Indonesia.
• Familiar with local government rules and regulations.

Responsibilities

• Processing order estimation for dealers as necessary.
• Issuing and monitoring picking slip and invoice.
• Handling return and monitoring dealer payments.

Skills

Experience as administrator

Hands on experience in Ms. Office

Good communication and interpersonal skills

Integrity and professionalism

Customer focus

Teamwork

Self-initiative and attention to detail

Education

Diploma or degree in Business Management or relevant fields

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Processing order estimation for dealer as necessary including order type, delivery time, delivery mode and other specific term as necessary.

Issuing and monitoring picking slip, packing slip, surat jalan and invoice

Collecting forwarder consignee note and invoice to be updated to system

Updating additional fee as necessary to invoice

Handling return and other abnormal transaction

Reviewing overall dealer back order and follow up until finish

Review incoming back orders from dealers including order type, due date setup, shipping address and supply parameters including monitoring delay

Monitor dealer payment to agreed payment due date related to spare parts sales

Maintain spare parts department document storage including SOP, memo, spare parts information, purchase order, customer/control order, estimate, invoices, bank transfer, credit/debit note, borrow sheets, stock taking and delivery sheet

Providing report to accounting for spare parts sales, cost or any spare parts information needed by accounting department

Collect and monitoring inbound, outbound freight, and other expenses of spare parts

Maintaining stock taking record

Any other duties within the Spare parts Department as assigned by Management.

Experience as administrator

Hands on experience in Ms. Office

Understanding sales process

Good in communication and interpersonal skill both internal and external parties

Customer focus – Has a focus on understanding, satisfying and delivering value to external and/or internal customers. Willing to put in effort to listen and work successfully with customers to achieve “win-win” outcomes.

Integrity, transparency and professional attitude to reflecting professional company image

Teamwork – Ability to work cooperatively as a team and stay committed together on the task at hand. Ability to develop and maintain good working relationships with others.

Understand safety working environment

Self-initiative and attention to detail

Knowledge and Experience Required

Diploma or degree in Business Management, Business Administration, Marketing or in relevant fields

Minimum of 2-years’ experience in direct sales functions.

Proficient in Microsoft Office (Word, Excel and PowerPoint)

Good knowledge of Sales policies and regulations in Indonesia

Familiar with local government rules and regulations

Prior experience in Manufacturing or Machinery Industry will be an added advantage

How many years' experience do you have as a Sales Administration Staff?

How many years' experience do you have as a Sales Role?