Secretary to Director

Pengiklan Anonim; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A prominent company in Jakarta Utara is seeking an experienced Assistant to the Director. The ideal candidate will have at least 2 years of experience in similar roles, demonstrating excellent skills in MS Office and strong English communication. Responsibilities include preparing reports, performing data analysis, and providing comprehensive administrative support. This fast-paced position requires strong multitasking abilities, organizational skills, and a positive, service-oriented attitude.

Qualifications

• Minimum of 2 years experience as Assistant to Director or related role.
• Experience in handling administrative tasks and personal assistance.
• Familiarity with Secretarial duties and managing data analysis.

Responsibilities

• Prepare final analysis report for the Director to aid decision-making.
• Perform quality assessment and analysis of data.
• Provide personal support and manage administrative duties.
• Organize travel and event arrangements for the Director.

Skills

MS Office (Excel, Word, Power Point)

Excellent English Communication

Interpersonal Skills

Time Management

Ability to Multitask

Job description

Overview

Experienced as Assistant to director / Secretary to Director / data analyst for at least 2 years

Excellent skills in operating MS Office (Excel, Word, and Power Point)

Capable in handling tight deadlines and multitasking jobs

Already familiar with Secretarial / Personal Assistant Duties e.g : Minutes of Meeting (MoM), correspondence, filing document, e-mails, creating appointment/ meetings with external parties

Excellent in English Communications (Spoken & Written)

Positive attitude in every situation and services oriented

High level of interpersonal skills to interact with co workers and executives

Ability to work in a fast-paced environment, enjoys challenges, and can adapt to various situations while prioritizing multiple work assignments simultaneously

Well-organized, attention to detail and have great time management skills

Tasks & responsibilities

• Prepare a final analysis report for Director to understand the data analysis steps, enabling management to make important decisions based on various facts and trends.
• Perform analysis to assess the quality and meaning of the data
• Entering data, maintaining databases, and keeping records.
• Provide personal administrative support to the Director through conducting and organizing administrative duties and activities, including receiving and handling any information from related Departments
• Assisting Director in performing daily task both routines and special task
• Performing as Personal Assistant tasks, distributing information, mails, and e-mails
• Updating & controlling daily task, filling activities and other administrative communications for the Director
• Prepare and setup meeting material and report in Minutes of Meeting (MoM)
• Support and confirm the Director's schedule, appointment, meeting, and activities with related party
• Managing all aspects of travel and event arrangements, including conferences, industry events, meetings, corporate hospitality, social and personal functions
• How many years' experience do you have as a Secretary to the Director?