Project & Operations Associate

PT Algoritma Data Indonesia; Jakarta Selatan; On-site; IDR 10.000.000 - 15.000.000; Full time

Job summary

A data science training organization in Jakarta Selatan is seeking an experienced project manager to handle comprehensive project planning and operational logistics for training events. The role demands excellent coordination with clients and internal teams to ensure the smooth execution of programs. Ideal candidates should possess a bachelor's degree and 2+ years of relevant experience. Proficiency in tools like Google Workspace and Microsoft Office is essential. This position requires strong communication skills, attention to detail, and the ability to manage multiple projects under tight timelines.

Benefits

Autonomy and creative freedom

Empowerment and ownership culture

Opportunities for innovation

Qualifications

• 2+ years of experience in project management, operations, or event management.
• Ability to manage multiple projects simultaneously with structured planning.
• Strong communication skills with clients and internal teams.

Responsibilities

• Develop and oversee comprehensive project plans and timelines.
• Coordinate logistics for training and events to ensure readiness.
• Maintain operational documentation for accuracy and accessibility.

Skills

Project management

Stakeholder coordination

Cross-functional communication

Event management

Technical troubleshooting

Attention to detail

Education

Bachelor’s degree in Business or related fields

Tools

Google Workspace

Microsoft Office

Notion

Trello

Asana

Zoom

Job description

Project Management Responsibilities

• Develop comprehensive project plans, including timelines, milestones, resource allocation, and risk mitigation strategies to ensure project readiness.
• Coordinate closely with clients, internal teams, PICs, trainers, and stakeholders to align goals, clarify requirements, and maintain smooth communication throughout the project lifecycle.
• Oversee end-to-end execution of training and events, monitor progress through trackers and dashboards, and ensure all components (venue, tools, materials, and logistics) are properly prepared.
• Maintain strict quality control by reviewing training materials, deliverables, documentation, and post-event outputs to ensure accuracy and consistency.
• Identify potential issues early, manage escalations professionally, and implement contingency actions to ensure timely and successful project delivery.

Operations Responsibilities

• Manage full operational logistics, including venue setup, training materials, equipment, tools, printing needs, attendance systems, and session readiness for offline, online, and hybrid events.
• Provide technical coordination and on-site troubleshooting support to ensure smooth execution of training activities, workshops, seminars, and hybrid sessions.
• Handle vendor coordination, trainer support, registration processes, legal documentation, and other administrative requirements necessary for operational execution.
• Maintain complete operational documentation such as participant lists, reports, MoMs, archives, and internal records to ensure data accuracy and accessibility.

Minimum Qualifications

• Bachelor’s degree in Business, Management, Industrial Engineering, Communications, Information Systems, or a related field.
• 2+ years of experience in project management, operations, event management, or client-facing program delivery roles.
• Strong ability to manage multiple projects simultaneously with structured planning, tracking, and execution.
• Skilled in stakeholder coordination, cross-functional communication, and vendor management.
• Comfortable working in dynamic, fast-paced environments with shifting priorities and tight timelines.
• Proficient in productivity and collaboration tools (Google Workspace, Microsoft Office, Notion, Trello, Asana, Zoom, etc.).
• Strong administrative skills with high attention to detail, documentation accuracy, and process compliance.
• Excellent communication skills, both written and verbal, when interacting with clients, internal teams, and external partners.
• Adept at basic technical troubleshooting during online/onsite events (audio, video, connectivity, platform access).
• High ownership mindset, proactive problem-solving ability, and strong operational reliability.
• Willingness to support onsite and online events, including working outside regular hours when required.

About Algoritma

Algoritma is founded with the purpose of making data science accessible to everybody. We organise data science workshops for individuals and corporates, adopting a learn-by-building approach suited to beginners and non-programmers. Working at Algoritma means collaborating under the STAR values:

• Stay Proactive & Positive: We entrust people with huge responsibilities and allow for a high degree of autonomy and creative freedom.
• Trust & Loyalty: We may not be able to control everything, but we can influence certain things.
• Always innovative: We adopt a problem-solving mindset and see new challenges as learning opportunities.
• Relentless & focused: We demonstrate outstanding focus, work ethics, productivity, and a sense of urgency in our work.

Our employees take initiative, our managers believe in empowerment, and our project directors take ownership of their results. We encourage risky experiments, uphold high standards of integrity, and set challenging yet attainable goals.