Project Admin

MANUSA; Kota Bandung; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A reputable organization in Bandung seeks a Project Administrator to manage project documentation, prepare quotations, and provide administrative support. The ideal candidate has a degree in Business Administration, strong organizational and communication skills, and at least 2 years of relevant experience. Proficiency in Microsoft Office and Google Workspace is essential. This role requires attention to detail and the ability to work under deadlines and manage multiple tasks.

Qualifications

• Minimum 2 years of experience in project or administrative roles.
• Experience in preparing quotations, reports, and managing project documentation.

Responsibilities

• Manage and organize all project documents.
• Prepare quotations based on project needs.
• Support the creation of project documents.
• Create regular project progress reports.
• Assist with basic project financial administration.
• Coordinate communication between teams, vendors, and clients.
• Schedule project meetings and prepare notes.
• Provide general administrative support.

Skills

Proficient in Microsoft Office

Proficient in Google Workspace

Strong attention to detail

Good communication skills

Organizational skills

Education

Minimum S1 in Business Administration or related fields

Job description

Responsibilities

• Manage and organize all project documents, ensuring files are updated, accurate, and easy to access.
• Prepare quotations based on project needs and internal requests, ensuring all details meet company standards.
• Support the creation of project documents such as briefs, timelines, and statements of work.
• Create regular project progress reports (daily/weekly/monthly) and monitor deliverables and timelines.
• Assist with basic project financial administration, including cost recap and payment submissions.
• Coordinate communication between internal teams, vendors, and clients for administrative needs.
• Schedule project meetings and prepare meeting notes.
• Provide general administrative support to Project Managers and other project leads.

Requirements

• Minimum S1 in Business Administration, Management, or related fields.
• Proficient in Microsoft Office and Google Workspace.
• Experience in preparing quotations, reports, and managing project documentation.
• Meticulous, strong attention to detail and good organizational skills.
• Good communication skills and ability to coordinate with multiple stakeholders.
• Able to work under deadlines and manage multiple tasks.
• Proactive, disciplined, and able to work both independently and as part of a team.
• Minimum 2 year of experience in project or administrative roles.