Personal Assistant to Director

PT Surabaya Mekabox; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading integrated packaging company in Surabaya is seeking a driven and organized Personal Assistant to Director. This full-time role provides comprehensive administrative support, including managing the Director's calendar and scheduling appointments. The ideal candidate will possess a Bachelor's degree in Engineering, excellent communication skills, and proficiency in Excel and PowerPoint. The company offers a collaborative environment in a dynamic team setting.

Qualifications

• Minimum GPA of 3.50 required.
• Fluency in English; Mandarin is a plus.
• Ability to multitask and prioritize effectively.

Responsibilities

• Provide administrative support to the Director.
• Manage calendar, appointments, and travel arrangements.
• Prepare executive summaries and presentations.

Skills

Organizational skills

Communication skills

Excel proficiency

PowerPoint or Canva

Analytical skills

Discretion

Education

Bachelor degree in Engineering

Tools

Google Sheets

Job description

We are looking for a driven and organized Personal Assistant to Director to join our dynamic team.

This is a full-time role with the opportunity to work in a collaborative and supportive environment.

What you’ll be doing

Providing comprehensive administrative support to the Director, including managing their calendar, scheduling appointments and meetings, and making travel arrangements.

Conducting research and analysis to assist the Director with various projects and initiatives.

Coordinating and facilitating events, conferences, and other functions as required.

Prepare, compile and organize data required by the Director.

Prepare executive summaries and presentation materials for meetings.

What we’re looking for

Bachelor degree in Engineering with a minimum GPA of 3.50.

Fluent in English and Mandarin is a plus.

Excellent written and verbal communication skills, with the ability to communicate effectively with people at all levels of the organization.

Strong organizational skills and the ability to multitask and prioritize effectively.

Proficiency in using Excel or Google Sheets (formulas, pivot tables, charts) and PowerPoint or Canva.

A keen attention to detail and strong analytical and data‑processing skills.

Discretion and the ability to handle confidential information with the utmost care.

A proactive and problem‑solving mindset, with the ability to anticipate the Director’s needs.

Car driving license (SIM A).

About the company: Founded in 1973, PT Surabaya Mekabox has evolved from a corrugated packaging company into an integrated equipment facility, covering a paper mill to corrugated carton box production.

Core products include Kraftliner Board & Corrugating Medium Paper and Corrugated Carton Box.