Personal Assistant

Ananda Soul; Ubud; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading wellness organization in Bali is seeking an experienced Personal Assistant to provide support to the CEO. This role involves managing schedules, handling communications, conducting research, and coordinating travel and events. The ideal candidate should have at least 3 years of experience in a similar role, with exceptional skills in communication and organization. This is a full-time position based in Bali, ideal for proactive individuals looking to contribute to a dynamic team.

Qualifications

• Minimum of 3 years in a personal or executive assistant role, supporting senior leadership.
• Exceptional communication skills in English and Indonesian.
• Ability to learn company-specific software.

Responsibilities

• Manage and coordinate CEO's calendar and schedules.
• Handle emails and draft correspondence.
• Conduct research and prepare reports and presentations.
• Arrange travel logistics including flights and accommodations.
• Organize events and ensure seamless execution.
• Oversee filing systems and implement admin procedures.
• Assist with errands and household management.
• Support daily time management to optimize productivity.

Skills

Communication Skills

Organizational Skills

Interpersonal Skills

Proactive problem-solving

Tech Savvy

Job description

PERSONAL ASSISTANT

- FULL-TIME - BALI BASED

We are looking for a proactive, responsible, and experienced Personal Assistant to provide comprehensive support in a well‑organized and timely manner for our CEO and Founder. The ideal candidate is open-minded, possesses at least 3 years of relevant experience, and demonstrates exceptional discretion when handling confidential information. You will work on a one-to-one basis on a variety of tasks related to personal, professional, and communication needs.

Previous experience in executive administration and personal assistant work and/or project management required.

Key Responsibilities:

• Schedule Management: Maintain and coordinate the CEO’s calendar, including meetings, appointments, and daily schedules.
• Communication: Handle emails, messages, and draft correspondence with clarity and professionalism.
• Research & Reporting: Conduct research as needed and prepare detailed reports, presentations, and written materials.
• Travel Coordination: Arrange travel logistics, including flights, accommodations, and ground transportation.
• Event Coordination: Organize events and speaking engagements (e.g., online gatherings) to ensure seamless execution.
• Database & Administrative Management: Oversee filing systems and databases, and implement administrative procedures to enhance operational efficiency.
• Errands & Household Management: Assist with running errands and managing household tasks, including coordinating with childcare and cleaning staff, purchasing household supplies (online), grocery shopping (online), house maintenance, custom furniture, etc.
• Time Management: Support daily time management initiatives to optimize the CEO’s productivity.

What We’re Looking For:

• Experience with a minimum of 3 years in a personal or executive assistant role, preferably supporting senior leadership.
• Exceptional Communication Skills in both English and Indonesian
• Organizational Skills
• Interpersonal Skills
• Proactive approach to problem-solving
• Tech Savy and experience with standard software and the ability to learn company-specific software as needed
• Discretion & Trustworthiness
• Adaptability

Please fill in below Google Form link below to move forward with your application:

https://forms.gle/EdmthWYkNgds3M8N8