Office Manager

PT IQIYI INTERNATIONAL INDONESIA; Jakarta Utara; On-site; IDR 10.000.000 - 15.000.000; Full time

Job summary

A leading international company located in Jakarta Utara is seeking an Administrative Officer to ensure smooth office operations. The ideal candidate is fluent in Bahasa Indonesia, English, and Mandarin, possesses excellent organizational skills, and can handle sensitive information confidentially. Responsibilities include managing office supplies, coordinating documentation, and supporting various teams. This position offers a dynamic work environment focused on efficiency and collaboration.

Qualifications

• Fluency in Bahasa Indonesia, English, and Mandarin (spoken and written) is a must.
• Excellent organizational and multitasking skills.
• Strong attention to detail and the ability to handle sensitive information confidentially.
• Proactive and independent, with a problem-solving attitude.
• Strong interpersonal and communication skills to liaise with internal and external stakeholders.

Responsibilities

• Oversee daily office operations and administrative tasks.
• Manage office supplies, facilities, and general office maintenance.
• Coordinate and manage contract documentation.
• Assist in management of office events and meetings.
• Support various teams within the organization.
• Handle incoming and outgoing correspondence.
• Liaise with external service providers and vendors.
• Maintain a well-organized and professional office environment.
• Ensure compliance with company policies.

Skills

Fluency in Bahasa Indonesia

Fluency in English

Fluency in Mandarin

Organizational skills

Multitasking skills

Attention to detail

Problem-solving attitude

Interpersonal skills

Communication skills

Microsoft Office Suite proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Responsibilities

• Oversee daily office operations and administrative tasks to ensure smooth office functioning.
• Manage office supplies, facilities, and general office maintenance.
• Coordinate and manage contract documentation, including drafting, reviewing, and organizing contracts.
• Assist in the management and coordination of office events, meetings, and team-building activities.
• Support various teams within the organization, including HR, finance, and legal, to ensure efficient cross-departmental collaboration.
• Handle incoming and outgoing correspondence, including emails, phone calls, and deliveries.
• Liaise with external service providers, vendors, and other partners to ensure office needs are met.
• Maintain a well‑organized and professional office environment.
• Ensure compliance with company policies and procedures.

Qualifications

• Fluency in Bahasa Indonesia, English, and Mandarin (spoken and written) is a must.
• Excellent organizational and multitasking skills.
• Strong attention to detail and the ability to handle sensitive information confidentially.
• Proactive and independent, with a problem‑solving attitude.
• Strong interpersonal and communication skills to liaise with internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

PT Black Diamond Heliaero

South Jakarta, Jakarta, ID