Job Coordinator

PT Wira Insani (Weatherford Indonesia); Bekasi; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A global oil and gas services company in Bekasi, Indonesia is seeking a Job Coordinator to manage the invoicing workflow and ensure accurate job package submissions to the support center. The successful candidate will have at least 2 years of billing experience, preferably within the oil and gas industry, with proficiency in JD Edwards and advanced Excel skills. This role requires strong communication abilities and a proactive approach to work in a fast-paced environment.

Qualifications

• Minimum of 2 years’ experience in billing, preferably in the oil and gas industry.
• Strong verbal and written communication skills.
• Solid understanding of Windows-based applications.

Responsibilities

• Oversee submission of job packages to the support center.
• Act as the main contact for customer billing.
• Maintain and update the Earnings Not Billed report.
• Train field engineers on billing requirements.
• Support month-end revenue accrual processes.

Skills

Billing experience

Communication skills

Proactive approach

Team collaboration

ERP systems proficiency

Microsoft Excel proficiency

Ability to work under pressure

Tools

JD Edwards

Job description

The Job Coordinator oversees the prompt and accurate submission of job packages to the Weatherford Support Centre. They work independently, proactively managing the invoicing workflow internally with operations, sales, and externally with customers to align with Weatherford's billing KPIs. They also contribute to enhancing safe work practices, service quality, and operational efficiency.

Responsibilities

Customer & Operations Liaison

• Act as the main contact for customer billing requirements.
• Communicate customer needs to operational teams and field engineers.

Delivery Ticket (DT) Management

• Coordinate with operations and the DT hub to ensure DT creation within 24 hours of call‑off and that customer product/tool requirements have the correct part numbers per JD Edwards (JDE).
• Ensure DTs are ship‑ready before equipment mobilization.
• Update DTs after the job with additional information.

Job Package & Billing Workflow

• Collect, prepare, and submit complete job packages on time.
• Scan and upload complete billing packages to the WCC in the JDE system.
• Maintain billing logs and coordinate with the WSC (invoicing hub) for draft and final invoices in the JDE system.
• Ensure accurate and timely billing submission to the customer before customer cut‑offs.
• For local hardcopy delivered invoices: receive Final Invoice from WSC or create a manual invoice, create an Invoice Package, and coordinate invoice delivery and receipt confirmation.

Revenue & Reporting

• Maintain and update the Earnings Not Billed (ENB) report for review by the Finance Manager.
• Follow up on prior ENB items to ensure timely invoicing.
• Participate in ENB/OTC (Order to Cash) meetings.
• Support month‑end revenue accrual processes in alignment with US GAAP standards.
• Review revenue documentation from Operations/Field Engineers to ensure revenue recognition criteria are met.
• Book revenue accruals in JD Edwards within the deadline set by the Finance Manager.
• Respond to Finance Manager queries related to accruals and documentation.

Training & Process Improvement & Others

• Train field engineers on documentation and customer-specific requirements for billing.
• Review and close redundant or billable DT lines.
• Perform various other duties and activities as assigned by the supervisor within the physical constraints of the job.

Qualifications

• Minimum of 2 years’ experience in billing, preferably within the oil and gas industry.
• Proficient in ERP systems; JD Edwards experience highly desirable.
• Strong verbal and written communication skills.
• Proactive and self‑motivated approach to work.
• Capable of working both independently and collaboratively within a team environment.
• Solid understanding of Windows‑based applications, advanced proficiency in Microsoft Excel.
• Able to perform effectively under pressure and meet defined targets and deadlines.
• Maintains a positive and responsible attitude toward health, safety, and environmental standards.