Head of Legal & Corporate Secretary

Wirehire; Daerah Khusus Ibukota Jakarta; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A legal services firm in Jakarta is seeking a highly skilled Legal and Corporate Secretary to provide essential administrative support to the legal department and executive team. The successful candidate will coordinate board meetings, manage legal documents, and ensure compliance with regulations. A Bachelor's degree in Law or Business Administration is required, along with strong organizational and communication skills.

Qualifications

• Bachelor's degree in Law, Business Administration, or a related field.
• Proven experience as a legal secretary or corporate secretary.
• Strong knowledge of legal principles and corporate governance.

Responsibilities

• Assist in drafting and proofreading legal documents.
• Coordinate and prepare materials for board meetings.
• Manage the executive's calendar and schedule appointments.
• Track and manage contract lifecycles.
• Stay informed about changes in laws and regulations.

Skills

Legal document drafting

Organizational skills

Communication skills

Contract management

Legal research

Education

Bachelor's degree in Law or Business Administration

Tools

Microsoft Office Suite

Job description

Overview

We are seeking a highly skilled and organized individual to join my client as a Legal and Corporate Secretary. The successful candidate will provide essential administrative support to our legal department and executive team, ensuring smooth day-to-day operations and compliance with legal requirements. This role requires a detail-oriented professional with excellent communication and organizational skills.

Responsibilities

1. Legal Support:
   • Assist in drafting, editing, and proofreading legal documents, contracts, and agreements.
   • Manage and organize legal documentation, maintaining an efficient filing system.
   • Conduct legal research and gather relevant information to support legal decision-making.
2. Corporate Governance:
   • Coordinate and prepare materials for board meetings, ensuring timely distribution to stakeholders.
   • Maintain corporate records, including minutes, resolutions, and other essential documents.
   • Assist in compliance with corporate governance policies and regulatory requirements.
3. Administrative Duties:
   • Manage the executive's calendar, schedule appointments, and coordinate meetings.
   • Prepare and distribute internal and external communications on behalf of the legal and executive team.
   • Handle incoming calls, emails, and inquiries, redirecting them as necessary.
4. Contract Management:
   • Track and manage contract lifecycles, including renewal dates and key milestones.
   • Work closely with various departments to ensure contracts align with organizational goals and legal requirements.
   • Collaborate with external parties, including clients, vendors, and legal counsel.
5. Compliance and Risk Management:
   • Stay informed about changes in laws and regulations affecting the company.
   • Assist in the development and implementation of compliance programs.
   • Identify potential legal and compliance risks and propose strategies to mitigate them.

Qualifications

• Bachelor's degree in Law, Business Administration, or a related field.
• Proven experience as a legal secretary, corporate secretary, or similar role.
• Strong knowledge of legal principles, corporate governance, and contract management.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and legal research tools.
• Exceptional organizational and multitasking abilities.