Executive Assistant to Chief Executive Officer

Mazari Properties Group; Provinsi Bali; On-site; IDR 650.000.000 +; Full time

Job summary

A luxury development firm in Bali seeks an experienced Executive Assistant to the Director/CEO. The ideal candidate will manage the director's priorities while ensuring smooth operations across various departments. Responsibilities include coordinating projects, liaising with stakeholders, and providing high-level administrative support. Candidates should possess exceptional organizational skills and strong communication abilities. Opportunities for growth within the firm are available.

Qualifications

• Exceptional organizational ability — thrives in complexity.
• Strong analytical and problem-solving skills with high attention to detail.
• Confident communicator who can liaise with contractors and high-net-worth clients.
• Experience in real estate, architecture/design, or hospitality preferred.
• Fluent in English; Bahasa Indonesia is an advantage.

Responsibilities

• Act as the trusted partner to the director — anticipating needs.
• Manage the director’s priorities and strategic initiatives.
• Track progress across departments and identify bottlenecks.
• Support review of procurement lists and construction details.
• Coordinate communication between the director and stakeholders.
• Handle select personal tasks and logistics for the founder.

Skills

Organizational ability

Analytical skills

Confident communication

Problem-solving

Project coordination

Job description

Executive Assistant to the Director/CEO seeking for highly intelligent, proactive, and resourceful Executive Assistant to the Director/CEO — someone who operates as a strategic right hand, not a traditional administrative assistant. This role is ideal for a sharp thinker with strong organizational instincts, leadership potential, and the ability to bring clarity, structure, and follow-through to a fast-moving founder.

You will work across the entire Mazari ecosystem: luxury villa development, design, construction, procurement, hospitality, operations, and marketing. The director needs someone who sees the big picture, sweats the small details, and keeps the company running smoothly behind the scenes.

Key Responsibilities

Executive Support & Strategic Coordination

1. Act as the trusted partner to the director — anticipating needs, solving problems before they surface, and maintaining oversight across departments.
2. Manage the director’s priorities, deadlines, follow-ups, and strategic initiatives.
3. Ensure the director stays informed on all critical operations without needing to micromanage.

Cross-Department Tracking & Alignment

1. Track progress of Construction, Design, Procurement, Hospitality/Operations, Finance, and Marketing teams.
2. Identify bottlenecks, flag risks early, and ensure tasks move from discussion to execution.
3. Prepare concise weekly updates and dashboards for the director.

Project & Design Oversight

1. Support review of designs, drawings, procurement lists, BOQs, and construction details.
2. Ensure that accuracy, brand standards, and quality are never compromised.
3. Keep record of decisions, design iterations, and follow-up actions.

Problem Solving & Process Improvement

1. Identify inefficiencies in workflows and propose practical, scalable improvements.
2. Approach issues with a solution-first mindset and strong critical thinking.

Communication & Stakeholder Handling

1. Coordinate communication between the director and contractors, consultants, partners, villa owners, and team members.
2. Draft high-quality emails, memos, and documentation that reflect Mazari’s professional tone.
3. Prepare materials for meetings, presentations, or investor documents when needed.

Personal Executive Assistance

1. Help streamline aspects of the Founder’s personal and work life to maximize productivity.
2. Handle select personal tasks, scheduling, travel arrangements, and logistics with discretion.

Requirements

1. Exceptional organizational ability — thrives in complexity and brings order to chaos.
2. Strong analytical and problem-solving skills; quick thinker with high attention to detail.
3. Confident communicator who can liaise with contractors, designers, consultants, and high-net-worth clients.
4. Experience in real estate, architecture/design, hospitality, consulting, or project coordination preferred.
5. Ability to manage multiple priorities with calm, clarity, and precision.
6. Professional maturity, integrity, and discretion.
7. Comfortable working in a fast-paced founder-led environment with shifting priorities.
8. Fluent English required; Bahasa Indonesia is an advantage.

Personality & Working Style

1. Proactive, anticipatory, and self-driven — you don’t wait for instructions.
2. High ownership mentality — you “think like the founder.”
3. Naturally curious, resourceful, and eager to learn across disciplines.
4. Calm under pressure; solutions-oriented.
5. Takes pride in excellence and understands luxury-level standards.

Why Join Mazari

1. Work directly with the director on high-impact projects shaping luxury development and hospitality landscape.
2. Gain exposure to architecture, design, construction, hospitality, marketing, and business strategy.
3. Opportunity to grow into a senior leadership role as Mazari scales.
4. A dynamic, creative environment built on craftsmanship, integrity, and excellence.