Document Control Staff

PT Aini Heating Technology; Jawa Tengah; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading technology company in Indonesia seeks a qualified individual to manage its Quality Management System (QMS) in compliance with ISO standards. The ideal candidate will have a Bachelor's degree in Quality Management or Industrial Engineering, along with at least one year of relevant experience in QMS and document control processes. Responsibilities include managing and improving QMS, coordinating audits, and ensuring compliance. Proficiency in Microsoft Office is required, and experience with ERP systems is a plus.

Qualifications

• Minimum 1 year of experience in QMS, ISO implementation, or document control.
• Good understanding of ISO 9001:2015 requirements.
• Able to read and understand English quality standards.

Responsibilities

• Maintain and improve the Quality Management System in compliance with ISO standards.
• Manage and update controlled documents for accuracy and consistency.
• Coordinate with departments for QMS implementation and audit readiness.
• Assist in planning and conducting internal and external audits.

Skills

ISO 9001 understanding

Document control processes

Proficient in Microsoft Office

ERP or DMS experience

Education

Bachelor’s degree in Quality Management or Industrial Engineering

Job description

Maintain, monitor, and improve the company’s Quality Management System (QMS) in compliance with ISO 9001 and other applicable standards.

Manage, review, and update-controlled documents such as procedures, work instructions, forms, and records to ensure accuracy, consistency, and version control.

Coordinate with cross-functional departments to ensure QMS implementation, audit readiness, and process compliance.

Assist in planning and conducting internal and external audits, including preparation, follow-up, and verification of corrective actions.

Support management review meetings by compiling audit results, performance data, and improvement recommendations.

Maintain document archives (digital and physical) and ensure traceability and accessibility.

Participate in continuous improvement initiatives and support integration with other management systems (ISO 14001, ISO 45001, etc.).

Qualifications

• Bachelor’s degree in Quality Management, Industrial Engineering, or related fields.
• Minimum 1 year of experience in QMS, ISO implementation, or document control (manufacturing experience preferred).
• Good understanding of ISO 9001:2015 requirements and document control processes.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with ERP or DMS systems is a plus.
• Able to read and understand English quality standards and audit materials.