Administrative Executive

PT. BORNUSA PERALATAN INDONESIA; Jawa Barat; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A local company in Indonesia is looking for an Administrative Executive to support and coordinate daily operations across various administrative functions. The ideal candidate should have strong organizational skills, be able to handle multiple tasks, and communicate proficiently in Bahasa Indonesia and English, with Mandarin as a plus. Responsibilities include processing sales documents, coordinating with internal departments, and managing e-commerce data. This role requires a diploma and 1-2 years of relevant experience with proficiency in Microsoft Office and Google Workspace.

Qualifications

• Minimum 1–2 years of relevant experience in administration or operations support roles.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Process and verify Sales Order documents for accurate Sales Invoices.
• Liaise with departments for required documentation to ensure smooth operations.
• Maintain data on e-commerce platforms, including product listings.

Skills

Organizational skills

Coordination skills

Attention to detail

Microsoft Office proficiency

Google Workspace proficiency

Bahasa Indonesia proficiency

English proficiency

Mandarin proficiency

Education

Diploma or equivalent professional qualification

Job description

We are seeking a highly organized and detail-oriented Administrative Executive to support and coordinate daily administrative operations across multiple functions. This role requires strong administrative skills to ensure efficient business processes in Sales Administration, After‑Sales Administration, Purchasing & Inventory, E‑commerce Administration, and HR Administration.

Key Responsibilities

• Process, review, and verify SQ, SO, and DO documents to ensure accurate and timely issuance of Sales Invoices (SI).
• Liaise with internal departments to obtain required documentation and ensure smooth sales operations and service delivery.
• Process and submit business travel expense claims through the Lark system.
• Prepare and submit service worksheet documentation via Lark and coordinate follow‑up actions with the Sales Administration team.
• Prepare and submit Purchase Requisition (PR) data in the Accurate system and coordinate with the Purchasing team for Purchase Order (PO) issuance.
• Record Receiving In (RI) transactions for delivered goods in the Accurate system to ensure accurate inventory records and seamless sales administration processes.

E-commerce Administration

Maintain and update data on e-commerce platforms, including product listings and transactional records.

HR Administration

Maintain employee records, leave administration, and payroll‑related documentation in accordance with company policies.

Requirements

• Diploma or equivalent professional qualification.
• Minimum 1–2 years of relevant experience in administration or operations support roles.
• Strong organizational, coordination, and attention‑to‑detail skills.
• Proficient in Microsoft Office and/or Google Workspace.
• Ability to work independently, manage multiple tasks, and meet deadlines in a fast‑paced environment.
• Proficient in Bahasa Indonesia and English; Mandarin proficiency will be an added advantage.