Admin Support Specialist

Deckers International HK Limited; Kota Semarang; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A modern office supplier in Semarang, Central Java, is seeking an experienced administrator to manage office tasks, including document management and travel arrangements. Candidates should possess a minimum diploma and be proficient in English. Strong organizational and communication skills are essential for this dynamic role in an office environment.

Qualifications

• Minimum Diploma degree in any field; Administration or Secretarial background is a plus.
• Previous experience in an administrative role is preferred.
• Proficient in English (written and verbal communication).
• Highly organized, detail-oriented, and tech-savvy.
• Strong communication and problem-solving skills.

Responsibilities

• Organizing, preparing, handling, and archiving office documents.
• Booking flights, hotels, and transportation.
• Maintaining and archiving office documents and inventory.
• Arranging meetings and presentations, ensuring smooth scheduling.
• Receiving external communications and connecting them with relevant departments.
• Managing office accounts, handling basic bookkeeping.
• Preparing and submitting regular reports on office matters.

Skills

Organizational skills

Communication skills

Problem-solving skills

Tech-savviness

Education

Diploma in any field

Job description

Responsibilities

• Document Management: Organizing, preparing, handling, and archiving office documents (letters, reports, agreements, contracts, MoM, accounting records, etc.).
• Travel Arrangements: Booking flights, hotels, transportation, and making restaurant reservations if needed.
• Office Data & Inventory Management: Maintaining and archiving office documents (both electronic and physical), tracking office inventory, and managing staff housing-related inventory.
• Scheduling & Coordination: Arranging meetings and presentations (internal & external), preparing necessary materials, and ensuring smooth scheduling.
• Communication Handling: Receiving external communications and connecting them with the relevant departments.
• Basic Bookkeeping & Office Budgeting: Managing office accounts, handling basic bookkeeping, and assisting with office budgeting & PO creation in coordination with PX (HR Department).
• Reporting: Preparing and submitting regular reports on office and administrative matters.

Requirements

• Minimum Diploma degree in any field (Administration or Secretarial background is a plus).
• Previous experience in an administrative role is preferred.
• Proficient in English (written and verbal communication).
• Highly organized, detail-oriented, and tech-savvy.
• Strong communication and problem-solving skills.

Location

Semarang, Central Java, ID

PT. Sic Mundus Creatus