Project Assistant-Jobs in United States

Vacancy No 5299

Vacancy Title: PROJECT COORDINATOR

Location: FIXED POSITION – LONDON BRIDGE (SE)

PLEASE NOTE: CANDIDATE MUST BE BASED WITHIN A REASONABLE COMMUTE TO CENTRAL LONDON (45 MIN – 1 HOUR MAX)

Job Description

Are you an extremely passionate, methodical, organised and compliant Project Co-Ordinator from within the Furniture, Workplace, Commercial Interiors or Fit-Out sector with an acute eye for detail and a passion for supporting the team? If so, this could be exactly what you are looking for!

The Company

We are very proud to be working with an industry leading and ultra-respected Furniture, Workspace and Interior Fit Out Solutions company who, due to an exciting growth and expansion plan, are seeking to recruit a talented Commercial FURNITURE PROJECT CO-ORDINATOR to join their highly dynamic, creative and entrepreneurial team.

As a PROJECT CO-ORDINATOR, the general purpose of the role is to work alongside the Sales team, supporting them with product selections and quotations to secure client business, overseeing and managing projects from order placement to completion, and handling other administrative tasks.

Key Accountabilities

Sales Support:

• Direct liaison with client and main Salesperson regarding finalising specifications to the point of order.
• Responsibility for projects once handed over from sales through to co-ordination of handover to Project Manager (main salesperson retains overall responsibility).
• Manage additional or ad hoc client requests in liaison with the salesperson.
• Refer all commercial decisions back to the salesperson but maintain commercial awareness.
• Putting together quotes on QuoteWerks (semi-bespoke quoting system), based on drawings and a brief.
• Sending POs to suppliers and liaising with the supply chain based on any queries.
• Receiving and checking order acknowledgements against orders placed.
• Handover from sales to the Project Manager.
• Working with the design team to ensure drawings and presentations are correct.
• Checking invoices and signing off against orders placed.
• Creating, monitoring and closing out financial reports via the ERP system.
• Production of O&M Manuals.
• Project completion review.

Professional Skills & Experience:

Essential:

• Previous furniture experience is recommended, ideally a minimum of 3 years – either through a dealership or a manufacturer.
• Passion for design with a flair for furniture.
• Proven experience managing client face-to-face interactions.
• Proven experience producing quotes and financial administration of projects, including but not limited to raising POs and processing supplier invoices.
• Strong coordination/administrative experience.
• Good knowledge of MS Office, particularly Excel.

Not Essential (But a bonus if you have):

• QuoteWorks (or similar quoting system).
• Financial control experience working with financial systems and reports.

Personal Attributes

• Well organised with great attention to detail.
• Process driven.
• Driven, self-starter, proactive, highly motivated.
• Outgoing, flexible, team-oriented.
• Professional, charismatic, and sociable.
• Ability to deal with all levels of staff.
• Ability to manage clients and suppliers at varying levels and efficiently solve problems.
• Ability to find information, persistent & tenacious.
• Ability to multi-task and prioritise.
• Good communicator.
• Lives within commutable distance of London.

SALARY & BENEFITS:

COMPETITIVE BASIC SALARY (UP TO £40,000 – Higher basic D.O.E), PENSION, PMI, LIFE & DISABILITY INSURANCE, ANNUAL DISCRETIONARY BONUS, 25 DAYS HOLIDAY (INC XMAS & NY) + 3 CHARITY DAYS OFF PER ANNUM + BIRTHDAY HOLIDAY + FUTURE TRAINING & DEVELOPMENT OPPORTUNITIES.